Sunday, August 13, 2017

GTOANA July 2017 ASC Minutes

1.      Opened with prayer

2.       Traditions & concepts read

3.       Minutes Read Josh A made Motion to approve

4.       Treasurers report – Chad W. Provided

5.       RCM Report – Erica B Not Provided

6.       Subcommittee reports – All Provided
PR – Josh A
HNI – Josh B
Activities – Jeff S
Lit Supply – Britt Q

7.       Quorum Established by Ryan D.

8.       Old business.
Area Inventory and Budget committee.
She Do Recover – suggests 2nd or 4th Saturday of September.
4th Saturday is the 23rd of September. After 2:30pm tentatively. Considering Fairfield East.
Maggie S voted in for RCM alt

9.       New business.
Sub Com -  motions.
Lit Com                                                         Passed
Activity Com                                               Passed
PR                                                                   Passed
Daily Reprieve Group                             Passed
Another Way / sent to region/ friendly amendment made to table to homegroups.

10.   Open forum.
Treasurer reminded that we need donations from groups.
Most Barnett meetings moving to Fairfield East.
Daily Reprieve moving to Trinity.
Local schedule will be updated today.
Discussed 11th Tradition in greater detail and tabled Motion 5 to homegroups for discussion.
PR spoke on the issue of a PR presentation to local recovery house using GTO in name.
Treasurer gave ending Bal.
Announcement to have Homegroups make donations as we are in the negative.

11.   Motion to Close




Sub Committee Reports
Activities Subcommittee Report
Greetings ASC
As reported at the last Area meeting, the various GTO subcommittees are joining in unity to put on a “Newcomer Picnic” It has been scheduled for Sunday, August 13, from noon to 6 p.m., at Fairfield East Community Center, 2711 8th Ave., (corner of 28th Street). The Activities subcommittee is organizing the event, has secured the location, and is organizing a pot luck competition for appetizers, entrees, and desserts; the H&I Subcommittee to put on an H&I workshop; The PR Subcommittee will coordinate speakers to briefly explain how various parts of how NA works and answer questions. The subcommittee has decided to include the following topics: Homegroups, Service/Area, Sponsorship, Support Group, and Working Steps. The Literature subcommittee is providing a “newcomer packet” with free literature to introduce newcomers to the program. We will also have an independent NA meeting that afternoon as a speaker meeting with Chris M. of Corbin, Ky, the speaker. The costs we anticipate for Activities is a total of $120 for which we submitted a motion in request at today's Area and was approved. This includes a donation of $20 for rental of Fairfield East, $55 for drinks, paper plates, utensils, etc., and $45 for prizes for the pot-luck competition. The prizes will be gift certificates good for the purchase of any items sold by the literature subcommittee. First place is $20, Second $15, and Third $10. A flyer with details about the activity has been created for homegroups to have available at their meetings. The flyer is posted on both the GTO website and the region website.

Grateful to be of service Jeff S. GTOANA Activities Subcommittee Chair

LITERATURE SUPPLY REPORT
The Literature Supply Committee continues to meet each month at 1pm and Literature is for sale until close of area's meeting. Our trusted servant positions have rotated and all continues to move smoothly. We have obtained the literature we are providing for the Newcomer PicNic and are in the process of creating packets. Today we did approximately $380 in sales. We will be requesting $500 to order Literature to replenish sold inventory. 

Grateful to Serve, Britt Q.

H&I
Greetings from h and I, there's not too much to report this month... our panel leaders are committed to carrying the message and our willingness to go in with them has been picking up.
Our Thursday Boyd county jail panel has of late been less practical on the jails end and during subcommittee, we decided to dissolve that panel and step forward to get a panel going into western regional as soon as we can. This seems to be the only major changes in our h and I lineup and we will report more on it as we find out.

We're always grateful to serve,
H and I subcommittee.

PUBLIC RELATIONS
Greetings from pr,
All us well with pr. The meeting that was taking place at the harmony house that was being advertised as an na/aa meeting had been resolved. That meeting is now registered with aa and the flyer has been changed. We have a need to take inventory of the pr box and go to the needle exchange. I have to get with Ashley F. and obtain the box in order.to do so. We are bringing a motion for $20 to print schedules to supply the literature subcommittee so they can be included.in the newcomer packet provided at the picnic on August 13th. We brought forth suggestions and willingness for speakers for the workshops for the picnic. They are as follows: Nick L-service/area. Josh B- Homegroup. Josh A- Support group. Deebo K- sponsorship. Lastly, we discussed the recent issue of the Oxford house gto, and the implied affiliation. Group conscious decided to offer a pr presentation at their chapter meeting. Chair (Josh A), vice chair (John G), and web servant II (Ryan D) will facilitate the presentation. We will get together and offer. More will be revealed. 
Grateful to be of service, 
Josh A. 
PR chair

TREASUERER REPORT

Beginning Balance           +$477.20

Total to all accounts        + $1081.94

Prudent Reserve              +$100

PR Reserve                         $100 Allowance                 Beg. Bal. $100    No activity
No Expenses                      Ending in $100

Activities Reserve           $500 Allowance                 Beg. Bal.  $0.00  +$100 Campout               
No Expenses                      Ending in $100

Lit Supply                            $1000 Allowance              Beg. Bal. $542.75 +$342.00
Expenses -$580.00           Ending in $304.74

H&I                                        $50 Allowance                   Beg. Bal. $50       No activity
No Expenses                      Ending in $50.00

June Beg. Bal.                    $370.20
Group Donations             +$122.00
Expenses                             -$15.00 Rent Library
Ending Balance                  +$477.20

GROUP REPORTS
Another Way
Hello Friends,
Greetings from The Another Way Group. For the most part, things are still going well with our group. Our meeting atmosphere remains intimate and the only problem we’ve had recently has been some disruptive behavior from a few members. That particular issue seems to have taken care of itself, but more will be revealed. At our recent business meeting, we decided to eliminate the break in our meeting. We don’t know if this will be a permanent fixture, or just something new to try for a while. We’ll keep you updated. We’re still mulling over the idea of incorporating a step writing session into our group format, but we’re not decided on anything yet. Our rent has been paid through July, but our forgetful treasurer forgot to pay rent for August after our business meeting. We’ll discipline him appropriately later.
We have a conscious on the motions from our Region and our Area. We wanted to address the motion concerning scheduling a date for the Area Inventory. Our home group believes the motion concerning the inventory date should be/have been decided at the Area level and not tabled to home groups. We also have a motion that we will discuss during “New Business.” The Another Way Group does not have a donation for ASC this month.
In Loving Service,
-The Another Way Group

Hope Turns To Faith
Greetings from hope turns to faith, the meeting is going well. Our attendance has grown in the past month with an average of 65. Coffee is hot and literature is available. We open and close on time. The lifesaving message of NA is being shared.
                        Grateful to serve
                             Ryan Elkins.

Trust The Process
The Trust The Process group of Narcotics Anonymous that meets Saturday's from 7-8:30 pm at 901 Jefferson Ave is doing well. The doors are open at 6, chairs set up, lit set out and coffee made and a clear NA message is being carried. Average attendance is 20 addicts. We have an addict celebrating a one year of clean time on 8-12-17 Eric L from Boon Co. will be sharing his E.S.H. We have no needs from area at this time. 
Grateful to serve,
Chris G

Against All Odds
greetings asc against all odds is glad to report our literature study meeting is opening and closing on time every week. Coffee is hot and we are carrying the life saving message of NA. We do not have a donation for area at this time. We are grateful to serve. 
Isaac J



Living In The Solution
Greetings from living in the solution meeting of narcotics anonymous. A clear message is being carried to approximately 25 addicts each week. We have no issues to report. We do not have a donation at this time. 
Grateful to serve
Living in the solution  

Out Of The Darkness
Greetings from out of the darkness. Meetings have been starting and ending on time. Coffee is consistently tasty. There is an average of 40 people in attendance each week. We have a 1 yr celebration july 29th with Christa S speaking. Our meetings will tentatively be moving to highlawn july 22. 
    
Grateful to serve...out of the darkness
                          ✌✌

Basic Group
Greetings from the Basic Group of NA. We have been meeting on time each week. Our attendance is growing weekly. Estimated average attendance is 30-50 addicts each week. Our format has changed and is now a rotating format. We invite everyone to join us each Wednesday and see what’s on our agenda Just For Today!!!

Grateful to be of service, Basic Group




Motions
Motion
Intent
Rationale
Result
#1 Lit Supply Request $500
To purchase literature and supplies.
To make literature available at area and the Newcomers Picnic
Carried
17 - 0 - 1
#2 Activities Sub Com.
$120 for Newcomer Picnic
To cover costs (rent, supplies, refreshments) of Newcomer Picnic
To provide an event which will carry NA message and invite and edu. Newcomers
Carried
19 - 0 - 1
#3 Public Relations
$20 for schedules
Carry out NA’s primary purpose.
Carry out NA’s primary purpose.
Carried
Unanimous
#4 Daily Reprieve HG
2 Stepworking Guides
To make lit available to members.
HG is struggling to replenish due to moving.
Carried
Not Recorded
#5 Another Way HG
Change wording 11th Trad.
[see details below]
To make 11th tradition more relevant to current times.
11th tradition is out of date as media outlets have altered.
Tabled to HG’s


MOTION #5 Details: The Another Way Group would like to change the wording of NA’s 11th tradition to read : “Our public relations policy is based on attraction rather than promotion. We need always maintain personal anonymity at the level of public media.”  We would like this motion to go back to home groups to be decided on if the motion can be sent to regional service.
Intent: To make our 11th tradition more relevant to current times.

Rationale: The 11th tradition was written years ago and doesn’t address certain facets of public media. We believe this will bridge some gaps that the 11th tradition doesn’t cover.

Sunday, July 16, 2017

Newcomer Picnic Flyer August 13th


Meeting Location Changes effective 7-17-17

As of 7-17-2017 there are no more Homegroups meeting at the Barnett Center.

New meeting locations:

We Found a Home
Fairfield East Community Center
2711 8th Ave, Huntington, WV 25703

A New Day
Fairfield East Community Center
2711 8th Ave, Huntington, WV 25703

She do Recover
Fairfield East Community Center
2711 8th Ave, Huntington, WV 25703

Gods Will Candlelight
Fairfield East Community Center
2711 8th Ave, Huntington, WV 25703

Daily Reprieve Group
Trinity Episcopal Church
520 11th St, Huntington, WV (side entrance)
O/VF/WA
60 Minutes

Out of the Darkness and into the Light of the Rainbow
Highlawn Presbytarian Church
Collis ave, and 28 1/2 St Alley (side entrance), Huntington WV

The meeting schedule is up to date as of 7-16-2017

GTO webservant

Sunday, July 9, 2017

June 2017 ASC minutes

June 18th 2017 GTO ASC Minutes
1.)    Opened with Prayer
2.)    12 Traditions and 12 Concepts Read
3.)    May Minutes Read by secretary
4.)         TREASURER’S REPORT
GTOASCNA Treasurer’s Report
6-18-17
Activity recorded 5-7-2017 through 6-17-2017

Regular Account
Beginning Balance                                                                                  $370.20
Income
6-17-17           Group Donations to ASC        122.00




                                                                                    Total                      $397.45
Expenses
6-17-17            cash to cabell co. library  asc rent and copies       $15.00

                         Ending balance                                                    $382.45

                                                              Prudent Reserve
6-17-17
Beginning Balance                                                                                   $100.00
No Income and No Expenses
Ending Balance                                                                                                         $100.00






Public Relations Reserve
Beginning Balance                                                                                  $100

Expenses

Ending Balance                                                                                          $100.00

Activities Reserve           
Beginning Balance                                                                                                  0
Income
6-17-17         100.00 returned from campout
Expenses
no expenses
Ending Balance                                                                                                         $100.00

Literature Reserve
Beginning Balance                                                                                  542.75
6-17-17                                                                        
                        Total Income from orders                                  $342.00
TOTAL                                                $884.75

Expenses
6-17-17               cash to britt q for replenish       $580.00
Total Expenses $580.00                                                                                     
Ending Balance                                                                                                         $304.74(+ lit. stockpile)
5.)    RCM Report

RCM Report April 2017
Old Business:
None

Area Motions/Proposals:

MOTION#: 17-04-01
MAKER:  UPANA
MOTION:  We move to cease funding travel expenses for regional officers coming to quarterly RSC meetings.
INTENT:  To fulfill our 11th concepts which states:
“NA funds are to be used to further our primary purpose, and must be managed responsibly.”
The NA Booklet Twelve Concepts For World Service also makes clear that “Service funds are easy to come by.  To fulfill our primary purpose, we need all the financial resources at our fellowship’s disposal.  Our groups, service boards, and committees must make prudent use of the money we give them, refusing to spend money frivolously or self-indulgently” and “When NA members contribute service funds, they expect their money to be used carefully, and to be used for the sole purpose of furthering our primary purpose.  By accepting those contributions, our groups,  service boards, and committees make a commitment to use those funds to carry the NA message, and to manage them responsibly
RATIONALE : Our region is at the epicenter of national drug epidemic that is leading to ever increasing numbers of people who are becoming addicted and are in need of the services that NA generally and the Mountaineer Region specifically provide. It is important that we maintain and even expand those services because we are better suited to help the still suffering addict than any other group of people on the planet. While it is true that “The Therapeutic value of one addict helping another is without parallel” We still need money to fund services that bring those addicts together and we can ill afford to spend money on anything that does not DIRECTLY fulfill our primary purpose.
We fully understand and appreciate the argument that nobody should have to have a certain level of financial means to be of service however arguing that nobody should have to have the financial means to be on a specific regional subcommittee or have a certain position at region is taking that original argument to an extreme where the logic breaks down. There is no area of our region in which ways to help the fellowship fulfill our primary purpose do not exist. If someone cannot afford to serve in a specific capacity we would argue the responsible thing would be for them to serve in their Home group, Area, or serve in another capacity that doesn’t require NA funds to be diverted for their support.
We are grateful to those who have served past and present but we feel strongly that our current situation demands that we make changes to the way we care for the funds entrusted to us by the groups and areas we serve.
RESULT:  Tabled to P&A where it failed by consensus.


MOTION#:  17-04-02
MAKER:  UPANA
MOTION:   We move to increase funding for Newcomer packages by $1,500 and eliminate any and all subsidies specific to the convention committee members, allowing those on the committee who have a need to utilize the available Newcomer packages.

INTENT:  To fulfill our 11th concept which states: “NA funds are to be used to further our primary purpose, and must be managed responsibly.” The NA Booklet Twelve Concepts For World Service also makes clear that “Service funds aren’t easy to come by. To fulfill our primary purpose, we need all of the financial resources at our fellowship’s disposal. Our groups, service boards, and committees must make prudent use of the money we give them, refusing to spend money frivolously or self-indulgently” and “When NA members contribute service funds, they expect their money to be used carefully, and to be used for the sole purpose of furthering our primary purpose. By accepting those contributions, our groups, service boards, and committees make a commitment to use those funds to carry the NA message, and to manage them responsibly
RATIONALE : Our region is at the epicenter of national drug epidemic that is leading to ever increasing numbers of people who are becoming addicted and are in need of the services that NA generally and the Mountaineer Region specifically provide. It is important that we maintain and even expand those services because we are better suited to help the still suffering addict than any other group of people on the planet. While it is true that “The Therapeutic value of one addict helping another is without parallel” We still need money to fund services that bring those addicts together and we can ill afford to spend money on anything that does not DIRECTLY fulfill our primary purpose.
We fully understand and appreciate the argument that nobody should have to have a certain level of financial means to be of service however arguing that nobody should have to have the financial means to be on a specific regional subcommittee or have a certain position at region is taking that original argument to an extreme where the logic breaks down. There is no area of our region in which ways to help the fellowship fulfill our primary purpose do not exist. If someone cannot afford to serve in a specific capacity we would argue the responsible thing would be for them to serve in their Home group, Area, or serve in another capacity that doesn’t require NA funds to be diverted for their support.
We are grateful to those who have served past and present but we feel strongly that our current situation demands that we make changes to the way we care for the funds entrusted to us by the groups and areas we serve.
RESULT:  Tabled to convention, tabled in Convention back to areas.

Convention Subcommittee: 
Fall Convention: November 3rd, 4th, 5th 2017 -H.O. W. is How

Need artwork submissions for the upcoming conventions.

Proposal to have a scheduled and centralized Clean Time Countdown - consensus on this subject, chapel, 7:15p-8:15p timeslot.
Proposal to buy 2 bullhorns- consensus on this subject.
Debate to limit serving times for coffee in order to save on Convention costs -ultimate group conscience was to revisit the coffee subject in July and make no changes at this time.
Discussion about putting the Cedar Lakes invoice in minutes.
Discussion about using a literature supply subcommittee from an area level.
Proposal to charge all vendors 10%, debate, tabled, we need more info.


PR/Phoneline/H&I

Our H&I Chair Joe B has been in the hospital battling health issues.  Even still he continues to field H&I calls and help make sure that we are meeting the needs of these addicts.   We have received 34 basic texts which will be shipping to various institutions shortly.  Please send prayers & good vibes his way!  

Kay M and Erica P new nominations for Phone-line chair and vice chair. Any Area who has had a Phone Line workshop and has a list of addicts willing to be on the phone line please contact me or bring your information to the July Regional. 

Evelyn S and Jessica A nominations for web server. Shane has served for many years and has been instrumental in creating & keeping our web page updated.   Many thanks go out to him for his dedication and service! Possibly mobile app in the future.

Regional Delegate:
 RD:
Since our January RSC, your delegate team has attended the AZF meeting, MARLCNA, and participated in two webinars regarding the WSC.  The Autonomy Zonal Forum meeting was held in South Boston VA, and thanks to the CARNA RD we did not have to spend any money for food or lodging, only mileage. We went to Lancaster PA for MARLCNA two weeks later and took part in sessions put on by NAWS. We got a NAWS update Friday night and spent Saturday going over proposed changes for our decision making sessions at the WSC, had a forum on web tools like BMLT ( I emailed that info directly), ZOOM, and mobile friendly web sites, and we work shopped some ideas for our new meditation book ( go to NA.org if your area or groups want to do that yourselves.) The webinars ( open only to conference pareticipants ) were about basically using webinars as a way to discuss ideas between WSC meetings and then discussing the rule changes for WSC. There are also upcoming webinars on CBDM, Event Planning, and the HRP. 
At our RSC meeting this time we discussed Motion 11 from the CAR which passed at the 2016 WSC. It states that a zone may send a representative to be seated at the WSC as a non-voting participant. The zone would be responsible for funding that representative, and he or she would not be able to vote at the WSC but would be able to participate in discussion. So our zone, AZF, is asking if we want to do this. While we have an unseated region (Eastern PA) in our zone who could use this opportunity to get their delegate on the conference floor, we have concerns that this decision could be a step towards zonal seating at WSC. For this reason we are opposed to sending a representative from AZF to WSC. 
Thanks for the opportunity to serve, Cooper

RDA:
Greeting from your RDA. today I will be reporting on the AZF from January.
We started by talking about if we wanted to delegate time during lunch to login to the NAWS webinar. We did have everyone login successfully although we did not stay to break off in to smaller groups due to the biggest part of the zone wanting to move along in the agenda. We talked about how to get people engaged about what’s going on at the Area and Regional level. Some things that came up were social media, emails, flyers and events XD.  This was mostly people from the local fellowship’s interest in what to do. There was also discussion of how to provide a more welcoming atmosphere and improve attendance at meetings.  Some suggestions were getting sponsees involved in service, Using H&I as a feeder, Public Relations, Community Treatment Boards, probation, parole, Drug Court, Cable TV Ads (PSAs) and Billboards. We reviewed the letter from mountaineer and discussed what we do in our teleconferences opposed to the azf. We decide that the teleconferences should be used to set the agenda for the next azf. We also decide that while at the azf voting members should be given priority to speak to issues. Motion 11 from the wsc about sending a zone representative came up. We discussed pros and cons for this issue which cooper will address after the reports. We talked about if we wanted to add a pr contact to NAWS. We all voted against that in the thinking that it would just add another layer of service. We reviewed the pr presentation from Philadelphia which we reported on at the last region. There were changes and updates to the website if you want to check out the website go to autonomyzonalforum.org.  The upcoming agenda is set for the azf to come to mountaineer regional service meeting and observe how CBDM works for our region and possibly have time for Q&A. other than that not much else happened.
Thanks, Ryan S and Cooper B

P&A Subcommittee
·         Have the policy review between April and July as per requested during the regional inventory

Finance Subcommittee:  
Bank Balance as of 4/9/2017: $12,359.52
Donations:
·         GMANA                                                               $150.50
·         Metro                                                                   $96.00
·         North Central                                    $175.60
·         AFASCNA                                                            $200.00
·         Choose To Live Group                    $10.00
Total Donations: $632.10
Reimbursements:
·         GMANA                                                               $27.50
·         Metro                                                                   $66.00
·         North Central                                    $22.00
·         NANAANA                                                          $40.00
·         Convention Reimbursement      $73.00
·         Zonal Reimbursement                   $60.00
Total Reimbursements: $288.50
Total Deposits: $920.60
Balance after Donations = $13,280.12

Checks to be taken out today:
·         $250 for Audio to Kevin E
·         $750 for Refreshments to Sarah C
·         $100 for Secretary to Beverly R
Total Expense: $1,100.00

Already approved Money Motions that have not been taken out yet:
·         $250 for Accountant
·         PR to addend the Social Worker’s Conference and Literature for $700 - $450 paid - $250 unpaid
·         PR Basic Texts and shipping for up to $525  - $422 for BT $103 unpaid for shipping
·         Remainder of Spring Convention Budget $7,300
Total = $7,903.00
Projected Expenses for Next Quarter:
·         Frontier                                                $375
·         PayPal                                   $15
·         BB&T                                                     $12
·         OneBox                                                $239.85
·         Lamar                                    $600
·         Mailroom                                            $400
Total Quarter Expense: $1,641.85
Total of all Expenses: $10,644.85
Balance after Expenses: $2,635.27

Money Motions
·         Food for Zonal Forum                                    $100
Total Money Motions: $100.00
Balance if Money Motions pass: $2,535.27
Prudent Reserve: $2,500.00
Remaining Balance: $35.27
Suggested NAWS Donation: $35.27 or $1,000

Money Motions Results:
·         Food for  Zonal Forum $100                         PASSED
NAWS Donation = $35.27                                          PASSED         

REGIONAL NOMINATIONS
Chair                           Nick L.
Vice Chair                  Anant V. and Destini W.
Secretary                    Beverly R.
Treasurer I                 Kristyn G.
Treasurer II               Candie B.
Literature                   Matt K.

NEW BUSINESS:

MOTION#: 17-04-03
MAKER:  Convention
MOTION: The convention committee will provide rooms in Lakes, Cedars, or Main Lodge or a dorm conversion for the committee members.  Members are free to make other arrangements at their own expense (no reimbursement).  The registration for the convention will be $30 for the weekend.
INTENT:  Cut expenses and increase revenues.
RATIONALE:  Dear Fellow Trusted Servants,
I am writing this letter to address what is a difficult issue for many of us, and that is the raising and spending of money at the regional level. This issue is part of several discussions that came up at our last RSC. The first one was a request by the convention chair that we reimburse for the cost of attending RSC if requested. The second was a request in finance by a member that area discuss ways that our region could save money. Lastly we had two motions regarding the convention committee’s decisions on the registration fees. In addition it should be noted that our region spent a little bit more that it took in over the previous four quarters. While these discussions are all separate, none of them exist in a vacuum. They are all tied together by a common thread—the raising and spending of money. Generally speaking I would like to see us fund anyone who has a responsibility to fulfill on our behalf at the regional level, but I would to take a more comprehensive approach because to approve more spending without addressing the rest would be unwise in my opinion. I would like to suggest a solution that addresses both the raising and spending of money within the convention because that’s where the majority of our money is raised and spent. Savings first. We spend several thousand dollars per year on rooms for trusted servants at our convention. It would be cheaper to reserve rooms in Lakes, Cedars, or Main Lodge or do a Dorm Conversion than to get rooms in Holt ($22/person cheaper). The treasurer can lock up the checkbook in his/her car if necessary. Everyone is free to make other arrangements entirely at their own expense. We could save $400-500 a year this way.
Now for raising money—there are few other events that I am aware of that charge $20 for registration anymore. Most are $30 or $40 or more. Ours has been the same for a very long time. We have not accounted for inflation. It is reasonable to consider raising it to $30. We could bring in significantly more money (however many people register times ten), and we would still be one of the less expensive conventions around. I realize the suggestions are not going to make everyone happy, but I believe it is time for some big picture consideration. I also believe that we need to consider this proposal as one piece rather than two. I don’t think it is fair to ask for an increase in our registration fee without also offering a reduction in expenses, and doing both also puts us in a much better long term financial position. I am hopeful that we can come together and move forward with our region on firm financial footing. The status quo is not sustainable.
Yours in service, Cooper
RESULT:  Passed by consensus.

MOTION#:  17-04-04
MAKER:  RD
MOTION:  $100 for supplies for lunch at AZF in July.
INTENT:  Get plates, cups, utensils, etc.
RESULT:  Carried by consensus.

MOTION#:  17-04-05 (PROPOSAL)
MAKER:  SCURA
MOTION:  That convention registration prices be:  $30 for the entire weekend; $10 for Friday; $20 for Saturday; $10 for Sunday.
INTENT: 
RESULT:  Failed.  (addressed in another motion that passed by consensus)

MOTION#:  17-04-06
MAKER:  P&A
MOTION:  To no longer receive a service resume from those nominated to the positions of H&I chair, phone line chair or webservant.  They will be elected within the committee.
INTENT:  To reflect the current structure of the RSC.
RESULT:   Carried by consensus.

MOTION#:  17-04-07
MAKER:  PR
MOTION:  To provide up to $5000 payable in monthly installments to Lamar Advertising for 2 or more billboards within the region including printing and placement of the billboards for the year.
INTENT:  To further our primary purpose of carrying the message to the addict who still suffers.
RATIONALE:  To continue to provide a visible resource within the community that informs and lends legitimacy to our services.
RESULT:    Tabled to areas.

MOTION#:  17-04-08
MAKER:  RDA
MOTION:  To change “and MRLCNA” to “and MRLCNA on CAR years.”
INTENT:  To open the possibility of other functions with more information.
RESULT:   Carried by consensus.


The Regional minutes can be found on the www.mrscna.org website. We try to relay regional information as simply and effectively as possible. If you see items of business you would like included in the GTO RCM report that were not, please let us know. Any suggestions or comments are welcome. Text highlighted in RED distinguish items tabled back to areas and/or home groups for discussion.

Thanks for letting us serve,
Erica & Erica

6.)    Subcommittee Reports

Greetings from pr,

All is well in public relations land. We voted on service positions, and they are as follows: Chair- Josh A.  Vice Chair- John G. Secretary- Kesha B  Flyer Day.Coordinator- Amber F.  Schedule Day/ Communicator- Ashley F (on a temporary.basis until position is permanently filled)  Web Servant I- Jason L.  Web Servant II- Ryan D.  Flyer Day in May was a success. I will forward an email from Lamar outdoor advertising regarding pricing. Home groups can review and bring vote back to.area to be taken to region. More information is in the RCM report. We discussed workshops and speakers for the newcomer picnic in August, more will be revealed. Also discussed a meeting that was taking place at the harmony house that was being advertised as an NA/AA meeting, this issue has since.been resolved as that meeting chose to register through AA as an official meeting as.Not to break either fellowship's traditions. 

Grateful to be of service,
Josh A.

June 18, 2017
GTOANA-ASC-Activities Subcommittee Report, May 2017

Greetings ASC
The 2017 annual GTO campout was held May 26-28 at Old Town Campground in Point Pleasant and was well-attended. Comments from members attending indicated the event was a success.
The subcommittee members in attendance estimated more than 100 people, including children, were there at various times through the weekend. There were no problems to report.
Of particular note, the cookoff was a popular event as well as the special speaker meeting Saturday evening. The telephone workshop and H&I workshop were both well attended.
The budget report for the activity is attached and has been provided to the Treasurer as well. With the help of the sales of “No Matter What Club” wristbands, the event came in under the $500 budget, returning $100 to the treasury so far. More will be returned to the treasury as the wristband sales continue.
As reported at the last Area meeting, the various GTO subcommittees are joining in unity to put on a “Newcomer Picnic” this summer. We're looking at the date as August 13 (Sunday) from noon to 6 p.m.
So far, we have discussed having the Activities subcommittee organize the event, including securing the location, organizing a pot luck competition for appetizers, entrees, and desserts; the H&I Subcommittee to put on an H&I workshop; The PR Subcommittee will coordinate “snippet” speakers to explain, in brief detail, about various parts of how NA works. The subcommittee has decided to include the following topics: Homegroups, Service/Area, Sponsorship, Support Group, and Working Steps. Each topic will be spoken on for about 10 to 15 minutes. The Literature subcommittee is working on putting together “newcomer packets” with free literature, such as IPs, that would be beneficial to introduce newcomers to the program, and finally, the regular Sunday afternoon meeting of the “Living in the Solution” homegroup to NOT move their meeting that day to this event. Instead we will have an independent NA meeting that afternoon as a speaker meeting.
The budget for this event should be pretty low. The costs we anticipate for Activities would be to cover any costs for the facility (we've decided to offer a donation of $20 to Recovery Point who now oversees Fairfield East, plus drinks, paper plates, utensils, etc., and prizes for the pot-luck competition. The Literature subcommittee has determined their costs associated with the literature packets which should be included in their report.
More information will be distributed as it becomes available.

Grateful to be of service
Jeff S.
GTOANA Activities Subcommittee Chair

7.)  Group Reports

Quorum established 18 attending of 19 active of 26 total groups


greetings asc against all odds is glad to report our literature study meeting is opening and closing on time every week. Coffee is hot and we are carrying the life saving message of NA. We have a 20$ donation for area at this time. We are grateful to serve. 
Isaac J
Greetings from the hope without dope group of narcotics anonymous.  All is going well the doors are open on time and coffee is hot. We have a full stock of literature on the tables and the message of recovery is being carried. We have about 30-40 in attendance weekly. We have no donation to area at this time.
Grateful to serve
Maggie S.
Greetings from the "No Pain No Gain" group of Narcotics Anonymous. The meeting is being opened on time. Coffee is hot, literature is available, the life-saving message of Narcotics Anonymous is being shared. We have an addict celebrating a one year miracle on July 2nd. There will be a speaker and cake. Currently, we have no contribution to donate to area.

Grateful to serve,
          Jessi H

8.)   Old Business
Motion 4- Change Policy language in section III, F, 1 to read “An area inventory will be scheduled at the June ASC meeting”
MOTION CARRIED-
ASC discussed possibly scheduling Area inventory in SEPT. to allow time for new trusted servants to acclimate to there positions. ALSO requesting any willingness from HG members for participation and recommended dates
Voted On New ASC Trusted Servant Positions
Chair : Ryan D 17 for 0 against 1 abstain – ELECTED
Vice Chair: Josh A 16 for 0 against 2 abstaining- ELECTED
Sectretary: Elijah C 16 for 0 against 2 abstaing- ELECTED
RCM: Erica B 16 for 0 against 2 abstaining- ELECTED
RCM ALT POSITION is open, if you have willingness, attend or send a resume to next ASC, Maggie S was nominated at June ASC, and qualified per policy
Treasurer: Chad W 15 for 0 against 3 abstaing- ELECTED
Treasurer Alt: Sal C 16 for 0 against 2 abstaining- ELECTED
9.)   New Business
Motion 1 Literature SC
Motion: Request $80.00 to create “Newcomer Packets” for the August 13th Picnic for Newcomers
Intent: Create 50 “Newcomer Packets” of IP literature to give out to Newcomers(white booklet, Am I an Addict, Sponorship, & an intro to NA meetings) cost is $1.60 per packet
Rationale: Have introductory literature available for newcomers at the picnic
VOTE: 17 for 0 against 1 abstain Motion Carried
Motion 2 Literature SC
Motion: Request $500.00 to purchase literature for Area
Intent: Make literature available to Home Groups
Rationale: Have literature available for Home Groups
VOTE: 15 for 0 against 3 abstaining Motion Carried
Motion 3 Another chance to live
Motion: Set a date for GSR’s, Subcommittee Chairs, and Treasurers to meet, discuss and finalize an Area budget   **friendly ammendment (from making amends HG)– Date to coincide with Area Inventory
Intent: To move forward with establishing an area budget
Rationale: Economic accountability and adherence to 12 concepts, 11th concept: that NA funds are to be used to further the primary purpose and must be managed responsibly
Tabled to Homegoups for suggestion setting date for budget and area inventory, for getting members involved. Date to be disussed at July ASC
10.) Open Forum

11.) Closing Prayer                                                                          NEXT ASC July, 16th 2017