Friday, October 6, 2017

Halloween Extravaganza 2017


GTOASCNA September 2017

September 17th 2017 GTOASCNA
1.)    Opened with Prayer
2.)    12 trads and 12 concepts read
3.)    Aug minutes read by Vice chair- motion to accept chris G, and Josh B
4.)    Treasurer Report- Chad W – Attached as PDF in email and posted to blog
5.)    RCM Report- No RCM report this month
6.)    Subcommittee Reports
PR- Josh A
H and I- Josh B
Activities Report- Jeff S
Literature Supply- Britt S
7.)    Quorum Established 20 groups present and active out of 26 total groups
8.)    Old business – Motion 2 from August voted 15 for 1 against 4 abstaining- MOTION passes, Treasurer to seek information on 2 signature checks and report back next ASC, webservant to update Policy document on website
9.)    New Business – Motion #1- PR
Motion- requesting $34.90 for restocking of PR box 95 IP pamphlets
Intent- Have literature on hand for replenishing facilities.
VOTE- 19 for 0 against 1 abstaining  MOTION CARRIES
                Motion #2 – Literature Supply
                                Motion- To move the time of the literature subcommittee to 2:00PM                                                                     Intent- To effectively utilize our time                                                                                                                                      Rationale- Increase availability of addicts to participation in the subcommittee                                                         TABLED For One month Per policy
                Motion #3—Literature Supply
                                Motion- Requesting $500.00 to purchases literature from NAWS                                                                                               Intent- To purchase literature                                                                                                                                                    Rationale – TO have literature available                                                                                                                                         VOTE- 20 for 0 against 0 abstaining MOTION CARRIES
                Motion #4 – Progress not Perfection group, seconded by another way GSR
Motion- The 8-11-17 Ad Hoc minutes and GTOANA contract regarding the misuse of treasury funds be discussed so the GSR’s can decide to table, vote or declare an alternative solution and/or policy be followed going forward regarding creation of ad hoc meetings
Intent- To allow the spirit of group conscious to take place in the decision making process
Rationale – For our group purpose there is but one ultimate authority- a loving god as he may express himself in our group conscious, Our leaders are but trusted servants they do not govern.
Discussed to the satisfaction of GSR and GSR alt
Motion #5- Trust the Process, seconded by Progress not Perfection GSR
Motion- To redefine the way “Ad Hoc” appears in GTO’s policy and procedure under section VI.B.2 Ad Hoc From:
“In creating an ad hoc committee, the ASC should clearly specify what the committee’s purpose will be, what authority and resources it will be given, and how long it should take to complete the job. Then the area chair may appoint the entire ad hoc committee or just a chairperson who will put the as hoc committee together later. The point of accountability should be clearly defined when selecting trusted servants to fulfill the ad hoc.”

To:
“To create an ad hoc committee the ASC, which is made up by area officers, GSR’s, and GSR alternates, should clearly specify what the committee’s purpose will be, what authority and resources it will be given, and how long it should take to complete the job. If the ad hoc is for regular area business an area officer shall chair said ad hoc. If it is an ad hoc concerning a subcommittee the chair or vice chair of said subcommittee shall chair said ad hoc. This creates a single point of accountability. If an emergency ad hoc needs to be created the chair shall notify the GSR’s and/or GSR alternates to create and ad hoc body

Intent – To follow the spiritual principles outlined in the 1st tradition: “Our common welfare should come first; personal recovery depends on NA unity.”, the 2nd tradition: “For our group purpose there is but one ultimate authority- a loving God as He may express himself in our group conscious. Our leaders are but trusted servants; they do not govern.” And the 9th tradition: “NA, as such, ought never be organized, but we may create service boards or committees directly responsible to those they serve.” The 2nd concept:” The final responsibility and authority for NA services rests with the NA groups.” The 3rd concept: ”The NA groups delegate to the service structure the authority necessary to fulfill the responsibilities assigned to it.” 5th concept:” For each responsibility assigned the service structure; a single point of accountability should be clearly defined.” 7th concept: “ All members of a service body bear substantial responsibility for that body’s decisions and should be allowed to fully participate in its decision making processes.” 8th concept: “Our service structure depends on the integrity and effectiveness of our communications.” 9th Concept: “All elements of our service structure have the responsibility to carefully consider all viewpoints in their decision making processes.” And the 12th concept: “In keeping with the spiritual nature of Narcotics Anonymous, our structure should always be one of service, never of government.”

Rationale: Transparency, accountability, communication, unity, and to give the home group which ASC serves, a voice in every matter.
TABLED for one month per policy

Motion #6- Another Way
Motion- For the Area chair to collect information on how much it would cost to get a new Post Office box and present the info at the October ASC
Intent- Follow our policy and have a post office box for our bank statements and other important information
Rationale- To have a PO Box if the area deems it necessary
Chair to obtain info and present to October ASC
Motion #7- Another Way, seconded by Trust the process
Motion – send region $200.00
VOTE: 15 For 2 against 2 abstaining MOTION CARRIES

Treasurers Report – Attached as Pdf in email and posted to blog
Subcommittee Reports
PR
Greetings from pr,
All is well in public relations land. Flyer day was unintentionally scheduled for the same day as area, so it has been rescheduled  for the 24th at 11. We voted to get together after to make a new contact list. We are requesting $34.90 of our budget to restock the pr box. Needs are as follows: Am I an addict : 20; welcome to narcotics anonymous: 20 ; staying clean on the outside: 17 ; an introduction to na meetings: 18; white booklet:  19. We also voted to include our pr display at our next activities function.

Grateful to be of service, 
Josh A

H and i

Greetings from the GTO h and I subcommittee,
We would first like to express the need for h and I participation at the subcommittee level. Our experienced member’s participation has been waning lately and it's now time for panel leader positions to change. Secondly we would like to say thank you for the opportunity to serve but things can't go on with only a few of us showing up. Please bring nominations and join us at the subcommittee at 2:00 pm on every third Sunday.

Thank you very much

Activities

GTOANA-ASC-Activities Subcommittee Report, September 2017
Greetings ASC!
In our September meeting of the Activities Subcommittee, we again went over the August Newcomer Picnic and discussed ways and ideas to improve the activity next year. Some of those ideas is to make the event shorter, possibly combine the mini-workshops into one workshop, and to have the event later in the day. All members believe the event is important and beneficial to members new to NA, but the event just needs to be “compressed” to make it more appealing.
No activities were held in the month of September. The subcommittee is currently planning for our next event, the GTO Annual Halloween Extravaganza.
As advised earlier, the event is scheduled for Saturday, October 21 beginning at 6 p.m. The Extravaganza will be held at Trinity Episcopal Church, 520 11th Street in Huntington.
Activities planned for the event include an H&I workshop, an NA meeting hosted by the Out of the Dark and Into the Light of the Rainbow homegroup, which is moving their meeting to this location for this one night. This will be a speaker meeting with Benjamin K. from Fairmont sharing his experience, strength and hope. The subcommittee sought out both male and female speakers, and was narrowed down to one male and one female. The subcommittee voted and unanimously selected Ben.
There will also be the traditional chili cookoff (homegroups are being asked to donate items for the cookoff, such as sour cream, cheese, crackers, bowls, spoons, and drinks, to help keep the costs to GTO down). We'll also be having an auction of NA items and a 50/50 raffle – both to help with the costs of the event. Finally, we'll be having a costume contest and a dance, with Tom F. contracted to provide his professional deejay services.
Funds to pay for the event, including rent, supplies (not pledged by homegroups), and the DJ will be requested at the October GTO Area meeting.

Grateful to be of service
Jeff S.
GTOANA Activities Subcommittee Chair

Literature supply

Greetings from Lit Supply. We will be moving the time of our meetings to 2pm on the Sunday of area, same location (Cabell County Public Library), and have submitted a motion to amend policy to reflect this. We have donated the Newcomer Packets, which we're compiled for the picnic, to the PR subcommittee.  We will  be making a request for $500 to purchase literature. Literature Supply Subcommittee will not be meeting on OCT 13 due to the member of the committee having a prior commitment.  We have no other announcements at this time 
Grateful to Serve, Britt Q. Lit Supply Chair

Home group Reports

Another Way Group Report September 2017

Hello Friends!
Greetings from the Another Way Group of Narcotics Anonymous. Things are still going well, and our meeting attendance has picked up some. That doesn’t mean we don’t want to see more of you! Please come visit us: we meet Monday at 372 Main Street, Ceredo, WV 25507 from 7-8:20pm. We’d like to announce a six year celebration on September 18th. Cake will be provided and it will be a regular meeting. Hope to see you all there! We recently had a member join our home group, bringing the head count up to four members. Unfortunately, we don’t have an area donation this month because we’ve had to take care of our home group needs. We’ve restocked on some supplies, our rent is paid through October, but we’re still needing to purchase some literature and a few key tags. We’re grateful to be a part of the solution today!
In Loving Service,
-Another Way Group


The Trust the Process from group of Narcotics Anonymous which meets in 901 Jefferson Street at 7:00 o'clock is alive, kicking and and a clear massage off NA is being carried. The doors are opened literature laid out and coffee made. We have a new home group member and attendance has picked up to an average of approximately 25 addicts. 
Grateful to serve
GSR Chris G.


Hello From She Do Recover! We continue to meet on time and carry the message to an average of 10 addicts weekly. Rent is paid and we have literature on the table. We have no donation for area at this time, as our income is just enough to pay rent, buy literature, and coffee. We have no needs nor announcements at this time. 
Grateful to Serve, Britt Q. GSR-Alt

Daily Reprieve- Doors open on time. Good meeting attendance. We will be having a one year celebration Oct 6th.
Hello ask. Against all odds is glad to report our meeting is opening and closing on time every week. Coffee is strong and we are carrying the message of na. We gained a home group member and everything is running smoothly. We are changing our format this week to a rotating format. We have no donation for area at this time. We are very grateful to serve! 

Alexis S.


Next ASC meets 10-15-17 3pm at the cabell county library


GTOASCNA September 2017 Treasurers Report



Greater Than Ourselves Treasurer's Report - September 2017
Starting Balance:

$35.88
Josh B. Paid $700.81

$736.69
Prudent Reserve:

$100.00





Authorized Expenditures:


August
YTD
Reserve









Rent





$15.00
$30.00

Secretary








Treasurer








Activities







$500.00
H&I







$50.00
PR







$100.00
Literature


Check #625 - Britt S.
$168.00
$668.00
$1,000.00
Miscellaneous

Britt S. - Ck Fee/ Sal C. Ck#626
$525.00
$525.00

Regional Donation








Total Expense:





$708.00
$1,223.00
$1,750.00
Ending Balance:





$28.69


Income:






August
YTD










Literature





$393.75
$775.50

Activities





$32.70
$32.70


1.  Living in the Solution

2.  Hope without Dope

3.  No Pain No Gain

4.  Another Chance to Live

5.  Another Way

6.  Together We Can

7.  Not High Noon

8.  Clean Possibilites

9.  Hope Turns to Faith

10.  A New Day

11. Against All Odds
$20.00
$20.00
12. Basic Group
$50.00
$50.00

13.  Hope Through Surrender

14.  God's Will Candle Light

15.  Peace of Mind

16.  Daily Repreive

17.  Rainbow of Hope

18.  Choose to Live

19.  Serenityville

20.  Making Amends

21.  Out of the Darkness

22.  Trust the Process

23.  She Do Recover

24. Progress Not Perfection
$20.00
$20.00
24. We Found a Home


$5.00
$8.00
Miscellaneous
Attitude Adjustment Donation
$52.00
$52.00
Total Income:



$573.45
$958.20





Ending Balance:


$602.14










Monday, September 18, 2017

GTO Area Budget ad hoc/ Annual Inventory Ad hoc

The GTO Area Budget Proposal Ad hoc and Annual Inventory Ad hoc will be :

When: September 23 2017 @ 2:30PM

Where: Fairfield East Community Center
             2711 8th AVE, Huntington WV

What: Per the request of our local homegroups, we are having a budget ad hoc to help adhere to our 11th concept. Also we are having our annual area inventory to take stock of our last years efforts to further our primary purpose and find our areas strengths and weaknesses

Who: As always, All members are welcome and encouraged to show up and be part of!

For the budget proposal ad hoc audit, we are requesting all trusted servants and chairs and vice chairs to attend.

We thank all our members of our area for there support and involvement and look forward to seeing everyone Saturday!

In loving service
GTO Webservant