GTOASCNA
January, 2013 Minutes
Opened w/ Prayer
Tyler M read Twelve Traditions
Anthony Tread the
Twelve Concepts
Attendance:
Sunday
Living in the Solution: Y
No Pain, No Gain: Y
Living in the Solution: Y
No Pain, No Gain: Y
Monday
Another Chance to live: Y
Another Way: N
Together We Can: Y
Another Way: N
Together We Can: Y
Tuesday
Not High Noon: Y
Clean Possibilities: Y
Hope Turns to Faith: Y
Clean Possibilities: Y
Hope Turns to Faith: Y
Wednesday
Hope without Dope: N
Progress not Perfection: Y
Hope without Dope: N
Progress not Perfection: Y
Thursday
Hope Through Surrender: Y
God’s Will Candlelight: Y
Hope Through Surrender: Y
God’s Will Candlelight: Y
Friday
High on Life: Y
High on Life: Y
Saturday
The war is over: N
Serenityville: N
Serenityville: N
Trust the Process: Y
12 out of 16
active groups represented, quorum established
Last month’s minutes read and accepted by Thomas F
**Regional
Committee Members Report,
January 2012 RCM Report
Greetings GTO-
Below is a summary of the
most recent Regional Service Meetings.
Area Reports
H&I Learning Day –
January 12th in Metro @ 1pm.
428A Shrewsbury St.
H&I, PI, & Phone
line- Feb 16th Joe Manchin Healthcare Center- Fairmont
Thursday 7pm- Milton
Women’s Club- Mason St.
Multiple fellowships represented- using NA literature. Needs ESH!
Phone Line
Need to get GTO phone line
list updated. I have passed the list
and schedule to the PR committee for updating.
PR
Metro is still willing to
help us however they can with bus posters.
They have been adamant that we should be able to get this accomplished
without great cost since most media companies are required to do not-for-profit
public service announcements.
Brought motion to committee
regarding linking area websites to the MRSCNA website. Committee has no consensus on the
motion. There are concerns about two
things specifically. With regard to
linking to the GTOANA site, we currently have links to sites that contain
literature which is not available on the world website. We have a link to the Louisville area
literature archive which contains some files not publicly available for free on
the world website. The other concern
seems to be that if linked websites become abandoned or ignored, unsavory
replacements may take those addresses over.
When a paid or unpaid website is not maintained, often sites that
contain the same keywords may take over.
In the case of a Narcotics Anonymous site, the replacement site could be
harmful to the NA image. It is my
belief that we should readdress this issue both in the GTOACNA PR committee and
the MRSCNA PR committee.
National Association
Social Workers- May 1-3 in Charleston at Civic Center if anyone is interested
in attending.
H & I
The committee has 100
basic texts given to them by the East Coast Convention. They are currently trying to determine the
best use of the books.
NANA would like to ask
again if there are any GTO men willing to help carry the meeting into the
Western Regional Jail.
P & A
Consensus regarding the
creation of a separate committee to handle specific business related to tax
status, storage agreements, etc., seems to be that the committee take the
suggestions from the original proposal by Scott H and rework them into the
current policy for the duties of finance subcommittee. Specifically, the seven duties will be added
into policy for oversight by the finance subcommittee:
1) Financial
Recordkeeping: Maintenance of a
standard of financial recordkeeping and reporting by the Treasurer, and conduct
of a yearly treasury review
2) Non-Profit
Status: Management and maintenance
of non-profit status with Internal Revenue Service (501.C.3)
3) Tax
Exempt Status: Management and
maintenance of tax-exempt status with WV State Tax Department
4) Banking: Management of all banking
relationships/agreements
5) Insurance: Management of all insurance matters
6) Storage: Management of all storage agreements related to
properties
7) Accounting
& Legal: Authority for
engaging accounting and/or legal services if needed
RD Report
Full report to be included
with minutes. Verbal report, mostly
discussing zonal representation.
New Business
Convention motion for
$8,800 (Breakdown available in Finance Subcommittee notes)- Pass 6-1-0
Convention motion for
$1,000 (for presale of merchandise)- Pass 5-1-1
PR motion for $750 (for
National Association of Social Workers Meeting)- Pass by consensus
P&A motion- To insert
section covered in P&A subcommittee notes into MRSCNA Policy-Section 7
paragraph G- pass by consensus
P&A motion- To remove
line “A fixed time may be set for the Convention Subcommittee” from Section III
paragraph C- Pass by consensus.
Next Regional Inventory-
March 9th & 10th @ noon
Next RSC Dates- April 6th
& 7th, July 20th & 21st, October 5th
& 6th, January 4th & 5th
Finance
Starting Balance $12,624.56
Donations $607.85
Sec Exp -$150.00
Total $13,082.41
PR -$750.00
Convention -$8,800
($6,000 merchandise, $950
refreshments, $450 pics, $600 registration, $800 speaker travel)
Quarterly Exp -$1,550
($750 insurance, $400
schedules, $400 phone line)
Presale -$1,000
RD Exp -$1,407.55
Total Expenses $13507.55
Ending
Balance -$425.14
Food for Thought Regarding Funding of
Regional Services
We have:
141 meetings
10 areas
$6,000 yearly regional expenses
Equals $600/area yearly or $150 per
area quarterly
Equals $42/group yearly or $11 per
group quarterly
Nick
P
**GTOASCNA
Treasurer’s Report
01-20-13
Activity recorded 12-16-12 through 01-19-13
Regular Account
Beginning Balance $ 23.13
Income
12-16-12 No Pain, No
Gain $
20.00
Not High Noon Group $
10.00
Hope without Dope $ 20.00
Progress not Perfection $
20.00
Hope thru Surrender $
20.00
Trust the Process $
20.00
Clean Possibilities (12/20/12) $ 20.00
Total Income $ 130.00
Expenses
12-16-12 Nick P ck# 415
RCM Jan 2013 $120.00
Total Expenses $120.00
Balance $33.13
Move to Public Relations Reserve $33.13
Ending Balance $0.00
Public Relations Reserve
Beginning Balance $106.48
Income
12-16-12 Moved from Regular Acct
$ +33.13
Expenses
12-16-12 Phillip D ck# 416 for schedules $ -10.00
Ending Balance $ 129.61
Prudent Reserve
Beginning Balance $100.00
Ending Balance
$100.00
Activities Reserve
Beginning Balance $400.00
Ending Balance $400.00
As
of 12-20-12 the total of all 4 accounts is $629.61
Terri M. – ASC Treasurer
Activities
Subcommittee Report
JAN 20, 2013
I am asking the area to
approve funds of $400.00 to be released so that we are able to buy supplies for
ILS function. We are looking at serving
spaghetti instead of lasagna for dinner as the facility being used only has 1
oven. The flyer has already been sent
out so we ask for the change to be announced at home groups. We will meet at approximately 2pm on Jan 9
at the Campus Christian Center to begin decorating and cooking.
Nominations for the next
chair and vice chair will be taken next month at Feb ASC with voting to take
place at March ASC.
Thanks to all involved
ILS ,Terri M
**Public
Relations Report
We had a schedule day
on Jan. 12 that went really well. The cost of the schedules was $18.52 for 100
schedules. We will now longer be moving forward with plans for signs on TTA
buses, do to the fact, we don’t think responsible of NA funds. We are
continuing to move forward with participation in the upcoming drug summit. At
the same time we will be making related improvements to the pr display. Area
website is up to date, including policy and schedule changes. Also the link the
Louisville website has been removed after hearing regional feedback. The
website fee was paid in the amount of $9.99. We could use any experienced
members willing to help with the phone line workshop on Feb 9th at 4pm at the
in loving service. Our next loved ones group will be Feb 19th for anyone who is
interested.
Grateful to serve, Phillip D,
PR Chair
**H&I SUBCOMMITTEE REPORT
H
and I is going great this month. We have started a new rotation of panel
leaders
and have reports of a lot of willingness . Erica p will b taking our
womens
correctional facility meeting on Jan 27th @ 7 pm. She is looking for
willigness
and she has the information on the criteria to get in if anyone has
the willingness
to go with her. Jan 21st. We are
starting our new meeting at River Park at 10 am. The meeting will be every
Monday and Nick L. And Robbie C. will be the panel leaders for that meeting.
Also a reminder, we will be having a workshop
at in loving service on Feb 9th at 5 pm. Any experienced members please
feel free to come out and support us. We thank everyone for there hard work and
effort to make everything happen.
In loving service, Tyler M
**Group
Reports:
**Sunday night: No pain No gain:
Greetings
from no pain no gain. All is well, meetings are going well, rent is
paid,
and literature is out. We would like to welcome our newest Home group member
Joey P. also we will be having a speaker next Sunday Wes R. Will be speaking on
the first and second traditions . We look forward to seeing you there!!! We
have a $45.00 donation to Area this month.
Grateful
to serve, Tyler M
**Sunday Noon: Living in the solution:
Greetings from the Living in the Solution Group of
NA. Our average attendance is 10-14, the message is being carried and
literature is available. We have a $25 donation to area this month. Per our
business meeting we wish to vote in favor of motion C allowing the treasurer to
pay items A-F without seeking GSR approval. We vote against the motion
requiring the PR subcommittee to create an agenda for every event, we feel the
requirement of an ASC vote may cause an event to pass before a vote can take
place. The PR subcommittee is comprised of trusted servants and we believe NA
funds will be used responsibly.
ILS- Missi C, (via
Nick S)
**Monday
Noon: Another chance to live: No Report
**Monday Night: "Together We
Can":
Greetings from the Monday Night Together We Can
Group of NA. We are happy to report our meetings are being opened on time,
literature on display and coffee in the pot. Our average meeting attendance is
30. We would like to welcome Tasha W as a new home group member. We will be
having an addict celebrate 4 years on February 4th and Nick C will
be sharing his experience, strength and hope, come out and celebrate with us.
With regards to the motion for the PR subcommittee agenda our home group voted
0 in favor, 5 against and 0 abstained. The motion brought forth by the PR
subcommittee to make changes to the internal account and priority of expenses
our home group voted 5 in favor, 0 against and 0abstained. We have no donation
for area at this time.
ILS, Will L, GSR
**Monday Night: “Another Way”: No Report
** Tuesday Not High Noon:
Everything is well at the
“Not” High Noon group. Doors have been
open, coffee is in the pot. Literature
and IP’s are on the table…Attendance is averaging at 15-20 members. We would like to increase the number of home
group members (we have 2) so if anyone has Tuesdays free and is looking for a
great opportunity for service…here we are. We have a donation for Area at this
time of $10.00.
Grateful to serve, Bobby S.,
Secretary...Eric H., GSR
**Tuesday Night: Clean
Possibilities: No Report
Tuesday Night Clean Possibilities of NA
is grateful to announce we have 5 home group members, our doors are open on
time, the circle is set up and the message of recovery is being carried to an
average of 15 per week. We are doing research into the history of our home
group so we can throw a party to celebrate the birth of the oldest home group
in the GTO area. So far we know that it was started in the spring of 1986, more
will be revealed. We do have a $20.00 donation to area at this time.
Grateful
to serve, Marshall W
**Tuesday Night: Hope Turns
To Faith:
Greeting
from the Hope Turns to Faith home group. Things are going well: rent is paid,
literature is made available, the doors are open, and an atmosphere or recovery
is being provided. In regards to the motions that were discussed during last
month’s Area Service, our home group voted as follows: The Hope Turns to Faith
group voted unanimously in favor to change the time in H&I policy from every
second Friday of the month from 9pm to 7pm. Our home group also voted
unanimously in favor of the motion that was tabled to the home groups
concerning the PR subcommittee coming up with a proposed agenda for upcoming
events. Lastly, our home group also voted unanimously in favor of the motion to
bring the PR reserve up to $300. We would like to announce, at this time, that
the Hope Turns to Faith Group will be having a home group member celebrating
two years of recovery on February 12th and David H. from the NANA
Area will be sharing his experience, strength, and hope, and we have a fifty
dollar donation for Area.
Grateful to serve, Nick L
**Wednesday Night/Sunday
Night: Hope Without Dope:
Wednesday Night/Sunday
Night
All is well and our
meetings are growing. The doors are
open on time, plenty of literature on the table, and the life saving message of
NA is being shared. We do not have any
new home group members this month but do still have 8 active home group members
doing their part to carry the message to the addict that still suffers. Our home group has the opportunity to expand
and take responsibility for another night.
The home group voted and our home group will also have the doors open
Sunday’s at 7p to share the message of recovery. Attendance has been steady at an average of 58. We have a $20.00 donation for area at this
time.
In loving service, Gordon E.
**Wednesday Night: Progress
Not Perfection:
All is going well at the progress not perfection group of narcotics anonymous.
Recovery being shared, literature on the tables, coffee made and doors opened.
We have an average attendance of 20 to 25 addicts every week. Our format is
literature study and we are on chapter 2 of the the living clean book and will
continue through the entire book. This month we had a 2 year celebration and
will have another 2 year celebration on January 30th. We have a $26.00 donation
to area.
Grateful to serve,Megan C.
**Thursday Noon: Hope Through Surrender Group:
Greetings
from the Hope Through Surrender Group of NA. Everything is going well,
literature is on display, coffee is in the pot and the message of recovery is
being shared. Our home group voted 4 for, 1 against and zero abstained
concerning the PR subcommittee providing a budget concerning upcoming events.
Our home group voted 3 for, zero against and 1 abstaining concerning the
establishment of a PR reserve of $300.00 and activities $400.00 in the Area
Policy. We have just made a substantial literature order and would like to
donate $20.00 to Area at this time.
Grateful
to serve, Hope Through Surrender Group.
**Thursday Night: Gods Will Candlelight
Group:
The Thursday night Gods Will Candle Light meeting is doing well with the
doors open on time, coffee made, literature on display and the message of
recovery being shared. As to motion c from the Hope Turns To Faith Group of NA
our vote was no with 5 against- none for and zero abstaining. Our thoughts were
it would take longer to expedite decisions when getting things done and we
trust our trusted servants. We have no donation to area at this time and our
attendance has grown to 35 to 50 per week.
Grateful to serve, Tom F. GSR
** Friday Night: High on Life
Group:
GREETINGS
FROM THE FRIDAY NIGHT, HIGH ON LIFE GROUP OF NARCOTICS ANONYMOUS. WE ARE HAPPY
TO REPORT OUR MEETINGS ARE BEING OPENED ON TIME, LITERATURE IS ON THE TABLE,
AND COFFEE IS IN THE POT. WE ARE AVERAGING 60 PEOPLE IN ATTENDANCE. ELISA V.
REJOINED OUR HOME GROUP. IN REFERENCE TO THE MOTION FOR THE PR SUBCOMMITTEE
AGENDA OUR HOME GROUP VOTED 0 IN FAVOR, 3 AGAINST, 3 ABSTAINED. ON THE MOTION BROUGHT
FORTH BY THE PR TO MAKE CHANGES TO THE INTERNAL ACCOUNTS AND PRIORITY OF
EXPENSES, OUR HOME GROUP VOTED 3 IN FAVOR, 0 AGAINST, 3 ABSTAINED. WE HAVE
PROVIDED A $25.00 DONATION FOR THE GTO AREA AT THIS TIME.
IN LOVING SERVICE, TONY
T. GSR
**Saturday Morning- Serenityville Group: No Report
**Saturday Night-The War Is
Over Group:
The Saturday evening The War is Over meeting of narcotics
anonymous is going well. We are averaging 15 addicts in attendance each week.
The doors are open on time, coffee is made, and literature is on the table.
The message of recovery is being shared. We have added two new home
group members, Josh C and Ian H to our previous number of five. We have
recently purchased four Basic Texts for our literature study and are in the
process of purchasing four more Living Clean books. We have two home group
members celebrating birthdays in February, a nine year celebration on February
9th and a one year on February 23rd. We are having a speaker
meeting on Sat, Feb 16th beginning at
4:00which will involve several
speakers, both from this area and from other areas. Please come out and join
us!
Grateful to serve, Missy D
Grateful to serve, Missy D
**Saturday Night: Trust The
Process:
All is well
with the Saturday Night Trust the Process group of NA. Meeting’s are going
great, doors open on time, literature on the table and the message of recovery
being shared. We have a $40.00 donation to Area at this time.
Grateful
to be a part of, Trust the Process
**OLD BUSINESS:
Motions:
1: The H&I Subcommittee requested monies for a
panel leader’s Basic Text and JFT to be used for their H&I commitment. The
Saturday Night Trust the Process Group of NA decided to donate requested
literature to the panel leader with the stipulation it be passed on upon
completion of term and kept as H&I’s literature.
2: Public Information Subcommittee requested $19.26
for schedules. Vote was as follows 10-0-2
3: The Ad-Hock motion brought forth in November which
was taken back to home groups was voted on and passed, results are as follows:
12-0-1
4: H&I’s motion to change the time in policy from
every second Friday of the month from 9pm to 7pm passed, vote was as follows:
13-0-0
5: Motions from The
Hope Turns to Faith Group of NA:
A: The Hope Turns to
Faith home group would like to make a motion for the creation of an ad hoc
policy meeting. The purpose is to better inform the members of our area’s
policies and to make any revisions if needed. In accordance with our Fifth
Concept, we would like to ask Area to appoint a chairperson and a
secretary. (Passed) 10-1-1
B: The Hope Turns to Faith home group would
like to make a motion for an ad hoc agenda to be created; much like any NA
meeting agenda with the Serenity Prayer and the reading of the Twelve
Traditions and Concepts. The intent is to on provide structure to any future ad
hoc meetings. (Failed)
C: The Hope Turns to
Faith home group, in keeping with our Eleventh Concept, would like to make a
motion for the PR sub-committee to create an agenda for any upcoming events to
show how much money the sub-committee will need, what the money will be used
for, and the purpose behind the event.
(Tabled to Home Groups)
6: The Monday Noon Another Chance to
Live group of NA
6: The Monday Noon Another Chance to Live
group of NA brought forth a motion to change GTOANA monthly meetings to every
two months, that motion did not get a second and was deemed dead on arrival.
7: Public Relations Motion 12-16-12
To make the
following changes to the Internal Accounts and Priority of Expenses sections
under the Finances section of GTOASCNA Policy.
B.
Internal Accounts
1. Regular Account - The Regular
Account (RA) shall be that account out of which the ASC's regular, prioritized expenses are
paid each month.
2. Prudent Reserve - The Prudent
Reserve (PR) shall be that account maintained as a reserve of money equal to the ASC's regular expenses for one
month, amount determined by the ASC.
a. The
amount of the Prudent Reserve is $100.00, and is accounted separate from the
Regular Account.
3. Public Relations Reserve
a.The amount of the
Public Relations Reserve is $300.00, and is accounted separate from the Regular
Account.
4. Activities Reserve
a.The amount of the
Activities Reserve is $400.00, and is accounted separate from the Regular
Account.
C.
Priority of Expenses
1. The following expenses are to be
paid in priority order out of Regular Account:
a. Rent of ASC and subcommittee
meetings
b. ASC officer expenses
(secretary, treasurer, RCM, etc.)
c. Copying of meeting schedules
d. Post office box rent
e. RCM/RCM-Alternate packages to
quarterly RSC meetings
f. Replenishment of all reserves
g. Subcommittee requests for
money
h. Regional donation
2. The ASC Treasurer is authorized to pay items a.
through f. above without seeking GSR approval.
The ASC Treasurer will need GSR approval before making disbursements for
items g. and h.
INTENT: To
provide clarity to the manner in which area funds are transferred between
internal accounts.
NEW
BUSINESS:
1. Motion © from the Tuesday Night Hope Turns
To Faith Home Group which was: They would
like to make a motion for the PR sub-committee to create an agenda for any
upcoming events to show how much money the sub-committee will need, what the
money will be used for, and the purpose behind the event was voted down by a
vote of 2 for, 8 against and 1 abstain.
2. Public Relations motion for agenda
change was passed by a vote of: 7 for, zero against and 4 abstained.
3.
The PR subcommittee made a motion that ASC reimburse the subcommittee
$28.51 which includes schedule costs($18.52) for schedule day and ($9.99) for
the area website fee. That was passed by a vote of 11-0-0.
4.
Terri M the activities subcommittee chair requested that ASC release
$400.00 for the upcoming In Loving Service event. Motion passed by a vote of
11-0-0.
5.
Nick A’s motion with regards to an Ad-Hock that would have taken place
early February did not get a second and was deemed DOA. He was thanked for his service.
6.
Tabled to GTO area home groups is a motion to send Nick P to Ripley for
a Regional Inventory at a cost of $60.00 to ASC. This will be voted on in the
next Area Service on February, 17th 2013.
Open Forum:
Tom F ASC Secretary requested that home groups e-mail or text reports
ASAP after area service.
**Minutes read and approved by Robbie C, GTOANA Chair.
Please have all group reports submitted via text,
e-mail or hand written. The following is my contact information: