GTOASCNA
Area Minutes
August 18, 2013
Opened with prayer
12 Traditions read
12 Concepts read
Living in the Solution: Y
No Pain, No Gain: Y
Another Chance to Live: Y
Another Way:
Y
Together We Can:
Y
Not High Noon:
Y
Clean Possibilities: Y
Hope turns to Faith: Y
Hope without Dope: Y
Progress not Perfection: Y
Hope through Surrender: Y
God’s Will Candlelight: Y
High on Life:
Y
The War is Over:
N
Serenityville:
N
Trust the Process: Y
Quorum established
Minutes read and accepted by Tom F
Treasurer’s Report
GTOASCNA Treasurer’s Report
08-18-13
Activity recorded 07-21-13 through 08-17-13
Regular Account
Beginning Balance $
0.00
Income
07-21-13 Living In The
Solution $ 25.00
Not High Noon $ 10.00
Hope Through Surrender $
40.00
Trust the Process $ 50.00
$.26 Returned by Tom F. $ 00.26
Total income $95.26
Expenses
07-21-13 Cabell Co Pub Lib
ASC(July)Ck 438 $ 15.00
07-21-13 H&I Schedules Ck 439 $ 19.26
07-21-13 P.O. Box Lock Change Ck
440 $
25.00
08-01-13 P.O. Box Rent for 6 months
Ck 441 $ 39.00
Total Expenses $98.26
Internal Transfer to Public Relations $
11.05
Internal Transfer from Prudent Reserves $ 14.05 Ending Balance $
0.00
Public Relations Reserve
Beginning Balance $288.95
Income
07-21-13 Internal transfer from Reg
Acct $ 11.05
Total Income $
11.05
Expenses
Total Expenses $ 0.00
Ending Balance $300.00
Prudent Reserve
Beginning Balance $100.00
07-21-13 Internal Transfer to Reg.
Account $ 14.05
Ending Balance $ 85.95
Activities Reserve
Beginning Balance $ 400.00
Income
Total Income $ 0.00
Ending Balance $ 400.00
As of 08-17-13 the
total of all 4 accounts is $ 785.95
Nick L. – ASC
Treasurer
Regional Committee
Member’s Report
August 2013 RCM Report
There is no new news since I last sent a
report. However, I’ve attached last
month’s report again since I essentially covered it in area as I was not
present last time. Tyler M will be
sending future reports as he is the new RCM.
While my fellow GTO addicts were busy in area, I
was toiling away at regional service.
I’m sorry there was no report to speak of during our July area, although
at the time there was little to report!
I am grateful that Tyler M has stepped up to the
plate to be our next RCM. He attended
regional service with me on July 20-21.
He went and observed in anticipation of his coming
nomination/election.
Here is a quick run-down of what happened in
Cedar Lakes this go round. I won’t have official minutes for a bit longer so
I’ll have Brian attach them with the area minutes when I get them.
Regional Election were held and the following
represents our next regional committee members:
Chair: Matt K
Vice Chair:
Erica P
Treasurer 1: Wes R
Treasurer 2: Hossai
Secrectary: Sharon F
Convention
Convention committee was very long and drawn out,
but the upcoming convention is going to be awesome! One thing of note that ended up getting approved was a change to
policy regarding the payment of convention committee members rooms during the
event. Committee members are expected
to pay for their own rooms unless they request otherwise. The region/committee was spending a great
deal of money on this so hopefully we’ll see that number come down as some
members pay their own way.
Phoneline
Phoneline committee also proved quite lucrative
as we seem to have found a way to drop the frontier bill altogether. The committee consensus seemed to be that we
could port the local number and the 800 number to our One Box account, keeping
all the numbers the same but dropping the expensive frontier bill! Again, this could be a big savings of
dollars in the basket.
H&I
The H&I committee seems to be taking off
again, as much progress has been made since last meeting. Tammy took the remainder of the 100 books
(from East Coast Convention) that were left after the areas took what they
wanted for their local facilities.
There were 49 books, and they were split between the jails and prisons
within the state that were left along with some schedules and a letter that
will be attached to the minutes. We
received a letter from Laken correctional facility requesting an H&I
meeting as a result of the mailing.
Tammy was elected to H&I chair and Benjamin to be H&I
vice-chair.
Public Relations
There is
going to be a Behavioral Health Conference at Charleston Civic Center in
September. Wes R will be taking the PR
display and ordering literature. Metro
will provide the manpower. 800.00 was
requested to pay for the table and literature.
RD Report
Rob read us some highlights from NAWS News. Our region will be hosting the Zonal Forum
this time next year, as a heads up. The
plan at the moment will be to host it at Cedar Lakes but Kristina will need to
make sure that everything will line out.
There was also a discussion of third tradition session profile.
POLICY AND ADMINISTRATION
Motion to form a workgroup to consider combining
PR, H&I, Phoneline, and website under one umbrella. Motion will be in minutes and we need to
take a look at this to see what we think.
There will be a policy ad-hoc during the upcoming
region on Saturday at 10am.
FINANCE
TOTAL 3892.74
(I have the breakdown available for anyone who wants it!
Everything else is good except insurance. We currently have none in place. Previous cost was only $800 to cover every
meeting on the schedule. New quote was
$4500, Wes is working on new quotes from other providers.
Please check your meetings on NA.ORG website and
get them correct, the meeting locator app is up and running and info needs to
be accurate!!!!
NEXT REGION OCTOBER 5-6th
Subcommittee Reports
H and I subcommittee Report
H&I subcommittee report
August 18, 2013
Greetings GTOASCNA
All is well with H&I and the Narcotics Anonymous life
saving message of recovery is being shared. At our last area service we made a
motion for and was given $19.26 for 100 regional schedules. I had the schedules
printed by Minuteman Press at a cost of $19.00 even and gave both the receipt
and the 26 cents change to our area treasurer Nick L. The panel leaders have
been provided with schedules and we would like to thank all those that continue
to go in with our panel leaders that make carrying the message possible. Erica
P has asked for support (women) to help carry the message into the women's jail
you must have at least one year clean and be approved to serve in that
facility, we will be returning there again on August 22nd. We have
another H&I workshop scheduled for Friday August 23rd at 7:00 pm
at the Barnett Center and will be asking for monies in the near future for
H&I Handbooks so that all our panel leaders may have one to pass on at the
end of their term. Nothing further at this time
Grateful to serve, Tom F
PR Report
All is well in the PR
Subcommittee. The website is up to
date. We appreciate the homegroups
emailing announcements to the webservant.
We currently have a schedule day planned for September. We have a list of 20 facilities we hope to
make contact with. We also have a flyer
day scheduled for Saturday, September 28.
We will meet at the 10th St. entrance of Harris River Front
Park at 1 PM.
Grateful to Serve,
Tom M.
Activities report
September 18, 2013 Activities Report
The next activity will be our annual Halloween
extravaganza on October 26th, 2013.
The location is still being determined. Several calls will be made over the next few
weeks and we will announce a location ASAP.
We will have a chili cook-off. Home groups, areas and/or individuals are
welcome to enter their favorite recipe.
There will also be costume contests, Chinese auction, auction, piñatas,
scavenger hunt, clean-time countdown, and pumpkin-carving contest (bring your
own or carve one on-site.)
We are exploring how to handle the prizes for the
contests, and are exploring getting a limited number of shirts printed as
prizes and to sell.
The plan at this time is to have a speaker
meeting, and we are planning on reaching Craig from Portsmouth, OH.
Group Reports
Clean Possibilities report
The meeting is going great. Recovery is being shared, coffee is in the
pot, and literature is on the table.
Our average attendance is 15 members.
We do not have a donation for the Area at this time. We are planning a homegroup celebration in
the near future. Staqy tuned for
further updates!
Grateful to Serve,
Tom M.
Life is good @ progress not perfection. Attendance is strong. Implementing the Living Clean book as the
format has increased the atmosphere of recovery and maturity of the meeting. We have a strong group of active homegroup
members. We’re super excited about our
new literature rack. We will be having
a 6 year celebration Sept. 25th
with food fellowship and speaker Stacy B from Metro. $20.00 area donation.
Grateful 2 Serve.
Erica P.
Hello from the Not High Noon. We have 3 HG members erica B, Elijah C and
Brittany O, We would like to thank the homegroups who donated Ips, Keytags, and
literature it was very much appreciated.
Our meeting is doing well, average attendance is 6-14 a week. A small comfortable group where the message
is being shared.
Grateful to serve,
Brittany O
Hey everyone,
Things are moving along great at the No painNo
gain group of NA. the doors are open
rent is payed and coffee is made. Lit
is on the table and the message is being shared. We are averaging 15-20 people a week. Sorry but we have no nonation at theis time.
Grateful to Serve
Eric H.
Greetings from the Living in the Solution group
of Narcotics Anonymous. The literature
is stocked and the message is being carried.
We have an average attendance of 18 addicts per meeting. We are awaiting the delivery of literature
and keytags from NAWS. We are working
on getting a locking tote for our group supplies due to a few items
disappearing. Our rent is paid until
October and we have a $30.00 donation to area this month.
ILS
David H.
GSR
Thursday
Night: Gods Will Candlelight Group:
August 18,
2013
The Thursday night Gods Will Candle
Light meeting is doing well with the doors open on time, coffee made,
literature on display and the message of recovery being shared. Our attendance
averages 25 to 35 per week and our group has changed its meeting type to that
of a rotating format having a speaker on the third Thursday of each month, but
it is still a candle light/meditation meeting. We would like to thank Phillip D
sharing his experience, strength and hope on August 15th. Our next
speaker will be Scott H on Thursday September 19th which is also the
night our home group will have a member celebrating 2 years. We have no
donation to area as we just paid our rent and bought literature. We now have
four active home group members as we would like to welcome our newest home
group member Angela O and we will always welcome any others that wish’s to
join.
Grateful to
serve,
Tom F
Hello fellow recovering addicts from the another chance to
live group. The monday meeting averaged 10, the friday meeting is averaging
15-20, rent is paid, literature on table, coffee being served. Most importantly
the message is being shared honestly. We had a homegroup member Travis A
celebrate 1 year this past month. We have no donation at this time. Grateful to
be of service
Ryan D
Trust the Process Sat Night 8
Meeting is
going great. Doors always open, literature on the table, message is being
carried. We had our business meeting on 8/17. We will be having a 2
celebrations in September a 6 year and 27 year Dalmas C and Joe M both to
be combined for one recovery bash on 9/7 and we do not have a
donation at this time do to literature order.
Grateful to
serve,
Dalmas C
All
is well at the Hope Without Dope group of Narcotics Anonymous. The doors are
open on time, literature is on the table, and the life saving message of NA is
being carried. We have 50-60 in attendance every Wednesday and Sunday. We have
no donation for area this month and no new news to report. Grateful to serve
Liz H.
The Another Way Fellowship is doing well.
We still meet on Monday nights at 7p at The 1st Congregational Church in
Ceredo, and now hold a candlelight service on the 1st Monday of every month.
Coffee is hot & in the pot, literature is on the table, & the gift
of recovery is being shared. We have no donation to the area at this time.
Scott L
Greetings from the Hope Turns To Faith Group:
Things are going well, rent is paid, literature is on the table, coffee is
being made, doors are open on time and and atmosphere of recovery is being
provided. On August 20, we will be having our next speaker meeting,
Brandon G. will be sharing hhis experience, strength, and hope. We do not
have a donation to area at this time. We would like to congratulate home group
member Deeidra G on celebrating 1 year. We would also like to welcome new
home group members John Y. and Chris W..
Grateful to be of service,
Hope Turns to Faith Group
Greetings
from the hope through surrender home group. All is well. The meeting is taking
place as scheduled and the message of recovery is being shared. We have
literature and coffee available at every meeting, and our average attendance is
around 25. We have a $20.00 donation for area at this time. Grateful to serve
Morgan H.
Old Business
Vote on the motion to remove the times and dates
from the area policy. (III; A; 1)
6 for; 6 against; 2 abstaining.
Motion failed.
Election results:
Area Chair:
Wes R
Area Vice Chair:
Tom F
Area Secretary:
Brian C
Area Treasurer:
Nick L
Area Treasurer Alt: Travis A
RCM:
Tyler M
RCM alt:
Nick L
Public Relations chair: Tom M
H and I chair:
Tom F
Subcommittee Motions:
H and I subcommittee submitted a motion for
$19.26 for 100 schedules. The motion
passed 14 for; 0 against; 0 abstaining.
Group motions:
None
Discussion of regional donation:
None
Open Forum:
The Not High Noon homegroup requests assistance
with IP s.
Discussion of the need to remove Robbie C from
the area bank account. Terri M advises
that Wes R, Tom F, and Nick L will have to sign paper work, at the bank, in
order to remove Robbie C from the account.
This will be done as soon as possible.
New Business
Subcommittee motions:
PR Motions
1)The committee would like to request $20.00 for
200 schedules for our upcoming schedule day.
for: 13
against:
o
abstaining:
0
motion passed
2)The committee would like to request $30.00 for
supplies for our upcoming flyer day, scheduled for Saturday, 9/28 at 1 PM. Supplies needed are flyers, tape and
thumbtacks.
for: 12
against:
0
abstaining:
1
motion passed
H and I motions:
H&l be asked for monies for H&I
Handbooks so that each of our panel leaders may have one to pass on at the end
of their term.
The Intent was so that each panel leader would have a
handbook should questions arise in the coarse of their H&I service.
We asked for $25.00.
Activities motions:
None
Group Motions
Another Way Group Motions
Motion:
In area policy document, change item III.D.2. to read:
The
full area minutes are comprised of the ASC meeting minutes and subcommittee meeting minutes.
Motion:
In area policy document, change item IV.A.7.c. to read:
Responsible
for submitting subcommittee minutes and reporting to the ASC about the
subcommittee’s work.
Motion:
In area policy document, change item VI.A.3. to read:
Subcommittee
chairpersons are responsible for ensuring that subcommittee meeting
minutes are submitted to the ASC secretary for inclusion in and for timely
distribution of
area minutes.
Intent:
The intent is to state clearly that information about subcommittee
service be in the form of adequately descriptive minutes of all subcommittee
business. Some chairperson reports in
the ASC minutes have been highly abbreviated and have entirely left out items
of business that were deliberated in the subcommittee’s meeting. Concept Eight stresses integrity and
effectiveness in service communications.
Minutes are the most complete record of a subcommittee’s business and
should be the primary tool of that written communication.
In
accordance with Concept Five, these motions also attempt to stress the need for
timely submission of minutes to the appropriate officers responsible for their
distribution. Additionally, the motions
attempt to assign a point of accountability for the timely distribution of
these minutes, the subcommittee chairperson.
Though not responsible for recording minutes, a chairperson is
responsible for overseeing and ensuring that his/her secretary submits or
distributes minutes. Of course, for
these functions to occur each (sub)committee needs to make a priority of
electing a qualified secretary to adequately record minutes.
Discussion of Regional donation:
None
Open Discussion and Announcements:
There will be an H and I workshop on August 23 at
7:00 PM. The workshop is being held at
the Barnett Center.
There will be a 26 year and a 6 year celebration
on September 7 at 8:00. Trust the
Process.
There will be a 2 year celebration on September 9
at noon. Together we Can.
There will be a 6 year celebration on September
25 at 8:00 pm. Stacy B willl be
speaking. Progress not Perfection.
World Convention
There will be a 1 year celebration on September
24 at 7:00pm. Hope turns to Faith.
The Another Way homegroup has a candlelight
meeting the first Moday of the month.
Closed with Prayer.
