GTOASCNA
Area Minutes
October 20, 2013
Opened with
Prayer
12 Traditions
read
12 Concepts read
Attendance:
Living in the
Solution: Y
No Pain, No
Gain: Y
Another Chance to
Live: Y
Another Way: N
Together We
Can: Y
Not High
Noon: N
Clean
Possibilities: Y
Hope Turns to
Faith: Y
Progress Not
Perfection: Y
Hope Through
Surrender: Y
God’s Will
Candlelight: Y
High on
Life: Y
Crossroads: Y
Serenityville: N
Trust the
Process: Y
Quorum
established.
Minutes read and
accepted by Wes R.
TREASURER’S REPORT
GTOASCNA
Treasurer’s Report
10-20-13
Activity
recorded 09-15-13 through 10-19-13
Regular Account
Beginning
Balance $
0.00
Income
09-15-13 Living In The Solution $
25.00
Trust
the Process $ 20.00
Hope
Through Surrender $
20.00
Another
Chance to Live $ 20.00
Together
We Can $ 25.00
Hope
Turns to Faith $ 25.00
Total
income $135.00
Expenses
09-15-13 Cabell Co. Lib. Rm. For ASC Ck. #448 $ 15.00
10-05-13 Nick L. Gas for Regional Service $ 42.00
10-05-13 Nick L. Dorm Room for Region $
13.99
Total
Expenses $ 70.99
10-11-13 Internal Xfr to Prudent Reserve $
14.05
10-11-13 Internal Xfr to PR $ 38.43
Ending
Balance $ 11.53
Public
Relations Reserve
Beginning
Balance $ 261.57
Income
10-11-13 Internal Xfr from Reg. Acc. $
38.43
Total
Income $
38.43
Expenses
Total
Expenses $ 0.00
Ending
Balance $ 300.00
Prudent
Reserve
Beginning
Balance $ 85.95
Income
10-11-13 Internal Xfr. From Reg. Acct.
$ 14.05
Total
Income
$ 14.05
Ending
Balance $ 100.00
Activities
Reserve
Beginning
Balance $ 400.00
Income
Total
Income $ 0.00
Expense
09-15-13
Halloween Funct. Supplies Ck. 447 $400.00
Ending
Balance
$ 0.00
As of 10-19-13
the total of all 4 accounts is $ 411.53
Nick L. – ASC
Treasurer
REGIONAL COMMITTEE MEMBER’S REPORT
RCM Report
Howdy from regional service land. Ok.
This is my first RCM report so I will do my best to include all the information
that was discussed at the most recent RSC:
Ad Hoc Policy Meeting
Last
Regional service met on September 6th and 7th. The
meeting started out with an ad hoc policy meeting where members were in
attendance to help make grammatical changes to our regions policy to make it
more relevant and readable. Some minor changes were made and a list of
suggestions was created to make changes to specific sections in the policy that
were discussed during the Policy and Administration subcommittee.
Open Forum
A couple of things were discussed
during the open forum section. A concern was made about the regional minutes
not being sent out in a timely manner. The secretary said she will make a
better effort to get them out faster, but a lot of that would depend on how
soon the reports from the RCM’s and subcommittee chairs could be sent to her.
A discussion was
brought up on forming a work group to combine H&I, phoneline, and PR under
one big subcommittee. A motion was made to discuss the forming of the work
group later on in the meeting and it was passed.
A member
expressed a concern for the home groups in the Mountaineer Region to check
their meeting information on the world website because a meeting locator app
has been made and the app draws its information from the world website. A lot
of people are using this app and some comments have come back that are saying
quite a few of the meetings on the world website do not have the correct
information listed.
Convention
First and foremost, the spring
convention of 2014 will be held at Cedar Lakes and the theme for that
convention will be called “Mountain Miracles.” It was brought up during this
subcommittee meeting that our region has no tax exempt status at this point in
time; specifically concerning the merchandise sold at conventions. Because of
this, a motion was made to allocate $370 to the merchandise chair to cover the
taxes for the merchandise sold and it was passed. It was also mentioned that
our current insurance problems will not be affecting our regional conventions.
We will still have liability coverage. There have been a lot of concerns about
Cedar Lakes closing down in the near future. As of now, that decision has not
been made and nothing new has really come to light concerning the issue. There
was a protest about a month ago were 800 people showed up and voiced their
displeasure with the mere thought of closing the facility. Based on this
protest, and since Cedar Lakes is covered under the Department of Education,
several local politicians are getting involved to help keep Cedar Lakes alive.
More will be revealed.
H&I
There wasn’t much to report during the
H&I meeting. A member announced that there has now been a database made of
all the state and federal jails, and treatment facilities in the state of West
Virginia. For more information on this, contact Tammy from the Metro Area.
Also, a topic was brought to the attention of the subcommittee concerning
something called PREA (Prison Rape Elimination Act) that was passed back in
2003. The act makes an attempt to protect inmates and visitors from the threat
of state and federal prison rape. It was suggested each areas H&I
subcommittee check the local jails for any information on this act and ask
about any necessary procedures our members may have to follow when carrying the
message to inmates.
PR
Quite of few things were discussed
during the regional PR subcommittee. There was conference at the Civic Center
in Charleston on September 17th for the Drug and Alcohol Counselors.
Wes R. attended and said the location where they were set up was not the
greatest and separated from the rest of the booths, but meeting schedules and
IP’s were still passed out. Next year the Civic Center told Wes R. they will
make a better attempt to get everyone set up in the same area. It was mentioned
in the Charleston Gazette that a NA flyer has been placed in the “Bulletin
Board” section of the paper. If any areas are interested in getting a flyer in
their local paper they can contact Wes R.
On October 23rd,
Western Regional Jail in Barboursville will be having its mass release day from
noon to 4:30 pm. If anyone is interested in getting involved with that, contact
Wes R.
There was an
issue discussed concerning an event called VA Stand Down Day in the GTO area.
Wes R. was contacted and was told no members of Narcotics Anonymous were
present for this event because of some miscommunication problems and it occurs
every year. For any questions concerning this subject we were encouraged to
reach out and talk to Wes R.
On February 1st
the JAFA (Just Another Foothills Area) Area will be having an traditions
workshop with the purpose of making a contribution to the upcoming Traditions
Workbook. All members in the Mountaineer region were encouraged to come out and
help share their experience, strength, and hope.
Another topic was
brought up that if any area wants to use the regional PR display, that area is
responsible for reimbursing expenses to whoever transports the PR display to
said area.
The regional
committee in Michigan is in talks with Wes R. to help the Mountaineer region
with starting a public service announcement to be broadcasted on local TV
stations. The cost would be no more than $80 for beta and can also be streamed,
live, straight to television, or a DVD can be made. The tape cost is $10 and it
was suggested the PR chair of any interested area get in touch to see which
style they prefer to use (i.e. beta, DVD, live stream, etc.).
RD (Regional Delegate) Report
Couple things that came back from our
RD Alt. concerning NAWS and Zonal. I’ll highlight some of the important things
that were brought back. If any member or home group would like to see the
report submitted by the RD Alt. I can copy it and hand it out. A topic that
came up was sending $7.50 to our zone every 3 years to help keep the website up
to date. Several members of the region were opposed to the idea and made the
argument that the zone is not really a part of the service structure, just a
tool for service members to use. It was suggested for home groups to meet and
decide whether or not donating the money would be a good idea.
Also there was
talk about eliminating some of the zones and merging the eliminated zones in
with another to make a bigger more diversified zone. More on that discussion
will come at a late time.
Literature prices
and shipping is going to increase effective January 1st, 2014.
Shipping prices will be as follows:
·
Orders
under $25 will increase from $5 to $6
·
Orders
from $25-$50 will increase from $7 to $9
·
Orders
from $50-$150 will increase from 15% to 17%
·
Orders
from $150-$500 will stay the same at 12%
·
Orders
over $500 will increase from 6% to 8%
Literature prices
will be as follows come January 1st:
·
Basic
Text-$11.55
·
JFT-$9
·
How
and Why-$9
·
Sponsorship
book-$8.25
·
Step
Working Guide-$8.50
·
Living
Clean-$9.75
·
Medallions-$3.20
·
Key
Tags-$0.53
·
IPs-$0.24
There
is some new info concerning the Traditions Workbook. NAWS has moved into a new
information gathering phase and new workshop materials have been released.
There are a couple different ways to perform a traditions workshop. More
information can be found at www.na.org/traditions.
Our region has put together two tradition workshops already and the next one
will be at our upcoming regional convention. Check out the regional website for
more info concerning that.
Lastly,
The Conference Agenda Report (CAR) will be available on November 27th.
Policy and Administration
The MANA Area (Mountain Area of Narcotics
Anonymous) made a motion to create a work group to combine H&I, phoneline,
and PR into one committee. Cooper B. will be the point of accountability for
seeing that this is done. Anyone is allowed to be a part of and attend the work
group.
During
the ad hoc policy meeting, a list of policy changes were made to send back to
home groups to have them vote on the changes or come up with any new changes.
Those changes will come out with the RSC minutes.
Finance
A big issue discussed was the insurance
changes to our region. Paying for a regional insurance blanket will cost
roughly $4,500 to cover each and every home group in the Mountaineer Region.
Since our home groups no longer have any insurance policy, some home groups
might have to find new locations. Also, this insurance fallout will also affect
our service functions, campouts, and regional service. Wes R. is in talks with
an insurance company in hopes of alleviating this problem. A member broke it
down and if each home group in our region collects/donates $0.58 then it is
possible to afford the $4,500 insurance blanket.
There
was a possibility to cover both conventions for $1,000. A consensus was taken
and agreed upon to pay the $1,000 to cover both our conventions. Also, it was
discussed that our region may want to take out the “No addict turned away”
statement on our convention flyer and increasing the registration fee. The
intent was to get members to pay their fees because many of those attending the
regional conventions do not pay the registration fee or room costs.
At
this point in time our region does not have the funds to pay for a blanket
policy. Keeping in mind, we also have to send the RD/RD Alt to the World
service committee. Wes R. made a print out of all the regions income and
expenses as well as the amount of money our region currently has. If you would
like, I can make copies and give them to each home group.
Again,
if any home group would like copies of the regional treasurer report and RD report,
please let me know and I can make copies for you. Really grateful I got the
chance to be a part of this experience and thank you for electing me to be this
area’s RCM Alt. Grateful to serve.
SUBCOMMITTEE MINUTES:
H and I Subcommittee
minutes:
Minutes for Hospitals and Institutions
Subcommittee 10-11-13
Attendance: Tom F. Tom M. Michelle L.
Amber B. Brian C. David H. Nick C. Will L. Elijah C.
Opened with serenity prayer
Twelve concepts read- David H.
Twelve traditions read- Tom M.
Old Business
*Tom M. met with the Shell center and
Pressley Ridge who expressed interest in H & I meeting in their facilities.
Tom M. expressed willingness to meet with both facilities to obtain information
and bring it back to the subcommittee for discussion.
*Phillip D. discussed the Metro area
requesting help with willingness and experience to assist with H & I in
that area.
*Tom F. requested the need for $20 from
area for rent at the Barnett Center for subcommittee meetings for August and
September.
Group Reports read-
Thursday night Pinecrest
All is well with the Thursday might
Pinecrest H & I. Willingness is great among male and female members. We
have been entering and exiting on time together. Tom F. has given me fresh new
schedules and the clients have taken some. We are consistently carrying the
message every week and I am grateful as ever to serve.
Nick
C.
Hello from Pinecrest,
Everything is going well with the meeting,
Willingness is good. We've had some problems with staff opening the meeting facility
on time. The message of NA is being shared.
Grateful
to serve Deeidra G.
Riverpark 3 South
Greetings from Rverpark short term,
Everything is going well with the meeting.
The meeting is opening and closing on time. The message of recovery is being shared.
Grateful
to serve David H.
Riverpark 4 West
Greetings,
Everything is going well with the H &
I panel. The NA membership has provided me with the participation necessary to
carry the NA message every Monday into the facility. The panel is taking place
as scheduled and on time. I would like to express my appreciation to everyone
involved and I would request , of the H & I subcommittee, more schedule.
Thank for allowing me to be of service.
Brian
C.
RiverPark Long-term
Everything is going great at Riverpark
long-term. Its truly an honor to just be a part of this meeting. There are no
problems to report.
Grateful to serve Phillip D.
Western Regional Jail
We
were unable to go into the jail this month for lack of people to go in. We
still need women who are interested in filling out applications.
Erika
P.
New Business
·*Tom F. report that he did not need to ask
for money last month from area. The rent is up to date and he will request the
money at the next area in October.
·*Tom F. and Tom M. met with the Shell
center and Pressley Ridge facility. The Shell center is going through some
transitions with clients at this time and were unsure of new client population
and amount of clients able to participate and requested to meet after transition
is complete with more information. Pressley Ridge is excited to participate
with H & I. Information was obtained regarding having a separate meetings
for males and female clients. There were no security clearance requested that
we follow regular H & I guidelines.
·
*Tom M. expressed
willingness to be the panel leader and subcommittee agreed to have Tom M. as panel leader.
1 *We discussed willingness for a female
panel leader. Michelle L expressed willingness to
be the panel leader for the woman's meeting, but lacks the 6 month experienced
H & I equirement. Amber and Michelle agreed to work together as
panel members until Michelle
meets requirement.
2 *Tom to begin the male meeting on
October 21 at 7pm. The subcommittee will discuss the start date for
the woman’s meeting at next subcommittee.
·
* The next H & I
workshop was scheduled for November 9th at 6pm at the Barnett Center.
· *Brian
C. and David H. requested more schedules.
· Open
Forum
· Tom
M. announced the next flier day on October 12th at 1pm
Motion to adjourn
Closed meeting with prayer and group hug
PR Subcommittee
minutes:
Minutes
for Public Relations Subcommittee
10-20-13
*Opened
with Serenity prayer
Twelve
concepts-Tom M.
Twelve
traditions- Michelle L.
·Present
for subcommittee- Tom M., Michelle L., Dee Dee G.
Minutes
for 9-15-13 read- Dee Dee G.
Old
Business
*Discussed changing
flier day from the 28th of September to October 12 due to conflict
with other recover events.
*Discussed
announcing flier day in meeting for Oct 12th at 1pm meet at Harris
Riverfront Park.
*Discussed
plans to make monthly contact with new facilities, will submit point of contact
at next subcommittee.
*Discussed
calling facilities that were already involved with to request them to print schedule from website to sustain
contact with that facility.
*Last
Loved Ones group was held 9-10-13 Austin B., Jason L., Dee Dee G., Tom M. were
panel members. Discussed next Loved Ones group to be held on October 22nd.
*Nick L. will be doing his schedule day
on Monday 9-16-13. Nick L. will be making contact with the Wayne county
facility, Dalmus C. had willingness
to help if needed.
*Dalmus C. discussed changing area
website from PDF to word document in
order for easier accessibility, subcommittee to receive feedback for members and discuss next month.
New Business
*Discussed next Loved Ones group is
scheduled for 10-29-13
*Tom M. met with representative
from the United Way and obtained
contact Laura Gilliam with
CCSAP to obtain information on set up of NA displays
at health fairs.
*Deeidra G. agreed to follow up
with Ms. Gilliam and continue to be the
point of contact regarding
obtaining information from CCSAP.
· *The website fee id due this month
Dalmus C. and Nick L. are making arrangements to have fee paid.
·
· *Dalmus C. attempted to change
website form PDF to word document
· the site did not like the change
so he is looking for someone to assist him with
attempting to make the necessary changes.
·
· *Discussed the need to elect a new
Vice-chair due to Travis being unable to
meet service commitment due to his work schedule.
·
· *Flier
day was not very successful due to lack of willingness but some fliers were hung by the members who did
attend.
·
· *Discussed scheduling another flier day
in order to hang fliers on the campus
of Marshall University.
·
· *Discussed
asking Elijah C. if he has the willingness to be point of contact and to form a group to revisit facilities that were contacted during our
last schedule day.
·
· *Tom
M. received information from Travis T. regarding placing signs on public transportation but has to get
more details regarding sign sizes and fees.
·
· *Subcommittee discussed finding
someone with the willingness to make phone
contact and generate a list of all facilities, we have made contact with to follow up with on regular
monthly basis.
·
· *The
Shell center requested literature donation, committee to follow up.
·
*Closed
meeting group hug and prayer
Grateful to Serve Dee Dee G.
Activities
Subcommittee minutes:
Activities Subcommittee Report:
GTO Activities Report 10-20-13
Greetings
GTOASCNA
Halloween
function is October 26- Erica P, Michelle L doing scavenger hunt. There is a
crew assembled for decorations. Nick P is going grocery shopping for food items
for event and making area chili for chili cook off. Tom M is looking into
lighting situation. Need some tables, Ryan D and Tom M looking into getting
tables. Tony T and Nick P are procuring
prizes and decorations. Asking for
members to bring pumpkins and NA auction items. Tom talked to Barnett Center
and they have willingness to let us borrow tables.
The RD is looking
to get workshops together for Traditions, and Nick P has talked about doing one
at in loving service. The group has decided to do a workshop at in loving
service for 1 and half hours on one specific tradition, to be determined at a
later date.
GROUP REPORTS
Life is good at
Progress not Perfection. We have many
active homegroup members and we average at least 50 people per meeting. We continue to format our meeting around the
Living Clean book which proves to work well.
Our literature is stocked and rent is paid. We have an 8 year celebration on Nov 13th and Tasha W
will be the speaker. Join us for food,
fun, and fellowship. In loving service,
Erica P.
Greetings from
Clean Possibilities! The meeting is
going well. The doors are open, coffee
is in the pot, literature is on the table, and recovery is being shared. We have a $25 donation for Area. Our attendance is 12 people. Grateful to serve, Tom M.
Greetings from
the Cross Roads group of Narcotics Anonymous.
The meeting is growing. We
average 10 addicts. We have had several
new commers to attend the meetings. We
have no donation at this time. We are
asking any home groups to donate any keytags that they can spare. Grateful to serve, Tony T.
Greetings from
“High on Life” group of Narcotics
Anonymous. The doors are open,
literature is on the table. Everything is going well. We average 20 addicts per meeting. The message of Narcotics
Anonymous is being shared. We have no
donation at this time. Grateful to serve,
Nycole L.
Greetings from
“Living in the Solution” Group of
Narcotics Anonymous. Everything is
going well, doors are open, coffee is made, literature is on the table, and our
rent is paid for October and November.
We average around 15 to 20 addicts per meeting. We have a $50.00 donation to Area at this
time. We also have a basic text to send
to Ripley for clean time countdown. Grateful
to serve, Dave H.
Gods
Will Candlelight Meeting
October
2013
The
Thursday night Gods Will Candle Light meeting is doing well with the doors open
on time, coffee made, literature on display and the message of recovery being
shared. Our attendance averages 25 to 35 per week and our group has changed its
meeting type to that of a rotating format having a speaker on the third
Thursday of each month. Since our last area service our home group has had 2
celebrations: Jason P on September 19th and Tom F on October 10th
and we would also like to thank all those who showed up in support. We would
also like to thank our speakers Scott H (in September) and Paul M (in October)
for sharing their experience, strength and hope and our next speaker will be
Nick C on November 21st. We have no donation for area at this time
as rent has been paid and we will buying literature at the upcoming fall
convention.
Grateful
to serve,
Tom
F
All is well at the Hope Without Dope
group of Narcotics Anonymous. The doors are open on time, literature is on the
table, and the life saving message of NA is being carried. We have 50-60 in
attendance every Wednesday and Sunday. We have no donation for area this month
and no new news to report. Grateful to serve Liz H.
Hello from
the another chance to live group of Narcotics Anonymous, the meetings are
starting and stopping on time, rent is up to date, literature table is fully
stocked, Coffee is extra strong and flowing. The message of hope is being
shared. We have 2 new home group members Charles and Richard. Our Friday
meeting will not be meeting on November 8th, The facility is
unavailable. We have a 45 dollar donation for area.
Grateful
to be of service,
RyanD
Trust the Process Sat Night 8
Meeting is going great. Doors always open, literature on the table, the message
is being carried. We are averaging around 30-40 addicts per meetings. We had our
business meeting 10/19. We have a $30.00 donation at this time to area.
Grateful to serve,
Dalmas C.
Greetings
from the Hope Turns to Faith group,
Things are going well. The doors are open on time and a message of
recovery is being shared. The rent is paid, coffee is in the pot, and
literature is on the table. We will be having our next speaker meeting on
Oct. 22nd, Wes R. will be sharing his experience, strength, and hope. We
will be having a homegroup member celebrate 3 years on Nov. 12th, Dave C. from
NANA will be speaking. We would also like to welcome new homegroup member
Sean H.. We do not have a donation to area at this time.
Grateful to serve,
Michelle L.
OLD BUSINESS
-Discussion of how the PR subcommittee can access
the PR reserve within the confines of the area policy.
Subcommittee Motions:
Activities Subcommittee motions:
We ask for $400 from the Activities account for
the Halloween Extravaganza. Nick P.
for: 10
against:
0
abstaining:
2
Motion Passed
H and I motions:
None
PR subcommittee motions:
None
HG Motions:
None
Motion for $120.00 to send Tyler M and Nick L to
the Regional Committee meeting on October 5-6.
Motion seconded.
For: 10
Against:
0
Abstaining:
2
Motion Passed
Vote on the previous month’s tabled motions to
change policy:
Motion:
In area policy document, change item III.D.2. to read:
The
full area minutes are comprised of the ASC meeting minutes and subcommittee meeting minutes.
For: 10
Against:
0
Abstaining:
2
Motion Passed
Motion:
In area policy document, change item IV.A.7.c. to read:
Responsible
for submitting subcommittee minutes and reporting to the ASC about the
subcommittee’s work.
For: 10
Against:
0
Abstaining:
2
Motion Passed
Motion:
In area policy document, change item VI.A.3. to read:
Subcommittee
chairpersons are responsible for ensuring that subcommittee meeting
minutes are submitted to the ASC secretary for inclusion in and for
timely distribution of
area minutes.
For: 10
Against:
0
Abstaining:
2
Motion Passed.
NEW BUSINESS
Subcommittee
Motions:
Public Relations
subcommittee motion:
The subcommittee
requests $50 to be used for little white booklets, schedules, and supplies to
decorate a bulletin board at Lilly’s Place, a new facility that provide support
to mothers of drug addicted babies.
They are scheduled to open in November 2013.
Public Relations
Fund: “no vote necessary”
H and I
subcommittee motions: none
Activities
subcommittee motions: none
Group Motions:
None
Discussion of
Regional donation: no donation
OPEN FORUM/ANNOUNCEMENTS:
No Pain, No Gain
home group asks that more members make an effort to attend the recovery meeting
on Sunday night at the Campus Christian Center.
