June ASC Minutes

GTOASCNA June 19th, 2016

1.) Opened with Prayer

2.)Traditions and 12 Concepts read

3.)April minutes read by secretary motion to approve – Ashley F seconded by Joe M

Homegroups in Attendance

Sunday

Living in the Solution –N I GSR

Hope without Dope-Y A GSR- Rachel N

No Pain No Gain-Y A GSR – Brad P

Monday

Another Chance to Live-Y A GSR Bruce A

Another Way- Y A GSR Nick L

Together We Can- Y A GSR- Kristen A

HONEST RECOVERY HAS CLOSED – REMOVED FROM SCHEDULE

Tuesday

Not High Noon-Y A Josh A

Clean Possibilities- Y A GSR Britt S

Hope Turns to Faith-Y A GSR Erica B

Another Look-Y A John M

We do Recover-N I

A new Day-Y A GSR-  Josh B

Wednesday

Progress Not Perfection-Y A GSR-  Erica P

Against All Odds-Y A- GSR- Andrew V

Do or Die-(also meet Thursday, Friday, and Saturday) Y A GSR Mike

Basic Group- Y A GSR Nick C –(New group to Area added to GTO schedule)

Thursday

Hope through Surrender-Y A Chad W

Gods Will Candlelight-Y A Sue C

Friday

Daily Reprieve-N I

Choose to Live-Y A GSR- Nick P

High on life-N I

Saturday

Serentyville- N I

Trust the Process-Y A GSR- Joe M

Out of the Darkness-Y A Robbie C

Making Amends-N A

** Y-yes to attendance N-no to attendance/A-active group in quorum I-Inactive group in quorum/ name is indicative of reporting GSR for each group

17 groups of 19 active groups and 25 total groups in attendance – Quorum established

4.) Treasurers Report

TREASURER’S REPORT

GTOASCNA Treasurer’s Report

06-19-2016

Activity recorded 05-14-2016 through 06-18-2016

Regular Account

Beginning Balance                                                                                          $249.41

Income

5-15-16                 Hope Through Surrender                                             $4.00

5-15-16                 Hope Without Dope                                                      $30.00

5-15-16                 Not High Noon                                                                 $10.00

5-15-16                 Clean Possibilities                                                          $25.00

5-15-16                 Trust the Process                                                             $30.00

5-15-16                 Making Amends                                                               $30.00

Total Income                                                                     $129.00

Expenses

5-15-16                 Cabell Co. Library June ASC Rent                              $15.00

5-15-16                 Tom F. Gas Reimbursement Ck. 595                        $20.00

6-18-16                 City of Hunt. Fo. H&I June Rent                                                $20.00                                  

                                Total Expenses                                                                 $55.00

Ending Balance                                                                                                 $323.41

Public Relations Reserve

Beginning Balance                                                                                          $100.00

Income

5-15-16                 (No Income)

                                Total Income                                                                     $0.00

Expenses

5-15-16                 (No Expenses)                                                                 

                                Total Expenses                                                                 $0.00

Ending Balance                                                                                                 $100.00

Prudent Reserve

Beginning Balance                                                                                          $100.00

Income

5-15-16                 (No Income)                                                                      $0.00

                                Total Income                                                                     $0.00

Expenses

                                (No Expenses)                                                                  $0.00

                                Total Expenses                                                                 $0.00

Ending Balance                                                                                                 $100.00

Activities Reserve              

Beginning Balance                                                                                          $0.00

Income

5-15-16                 (No Income)                                                                      $0.00

                                Total Income                                                                     $0.00

Expenses

5-15-16                 (No Expenses)                                                                  $0.00

                Total Expenses                                                                 $0.00

Ending Balance                                                                                                 $0.00

Policy Reserve

Beginning Balance                                                                                          $50.00

Income

5-15-16                 (No Income)                                                                      $0.00                                    

                                Total Income                                                                     $0.00

Expenses

                                (No Expenses)                                                                  $0.00

                                Total Expenses                                                                 $0.00

Ending Balance                                                                                                                 $50.00

Literature Reserve

Beginning Balance                                                                                          $417.59

Income

5-15-16                 (No Income)

                                Total Income                                                                     $0.00

Expenses

5-15-16                 Sal C. Literature Order Ck. 594                                   $368.98

5-15-16                 John M. Literature Reimbursement                        $24.00

                                Total Expenses                                                                 $392.98

Ending Balance                                                                                                 $24.61                                                                                                                  

As of 06-18-16 the total of all 6 accounts is $598.02

Nick L. – ASC Treasurer

5.)RCM Report

6.)Subcommittee Report

H and I

H&I Subcommittee Report for June

Prayed

Read 12 Traditions and 12 Concepts

Group Reports

St. Mary's

All has been well and good at my panel for st Mary's. It was a pleasure to serve this term as always. Grateful to be involved. 

Nate h 

Trenton House

Greetings Family!

All in all, things are going well at the Trenton House. We’ve been able to carry a pretty clear message into the facility each time and have also allowed the residents to open up and share more. This seems to be very well received. We’ve ran out of meeting schedules, but were able to scrounge up a handful so that the facility had updated NA meeting schedules. Overall, the residents seem to be more receptive to NA each time we show up, so it appears that we have something to offer.

Now for the unfortunate news. This past Tuesday (May 31st), we did not take the meeting into the facility because there were no available members to go in on that day and at that time. I take full responsibility for this. We did inform our H&I Chair and Vice-Chair, as well as the facility leader. Hopefully our absence will not affect future meetings with this facility. Thank you for allowing me to serve the area in our H&I efforts!

In Loving Service,

-Nick L

Pinecrest

Meeting is going great averaging about 10 - 15 addicts per H&I meeting. The addicts seem to always be happy we came and interested in the message. We have no issues to report at this time. I want to thank the committee for allowing me the opportunity to serve. 

Dalmas C

Greetings from the men's 28 day program at pinecrest, meeting has been starting and stopping on time, I have had plenty of willingness never a panel less than 3 to 4 recovering addicts, even members from metro area of NA coming which is amazing. The men have been super attentive and asking for meeting scheduled. The life saving message of narcotics anonymous is being carried. Thank you for allowing me to serve with this panel the last 6 months it's been amazing.

John A. 🇺🇸🏼

I was not bale to fulfill my duties due to work and vacation but my panel was still taken in. It started on time and ended on time. There was a clean NA message carried to the females. A big thank you to DeeDee B and Cassie H for filling in when I couldn't be there. Thank you to the subcommittee for the opportunity to have the panel for last 6 mths. 

Grateful to serve 

Jenni H

Greetings From the HNI pine crest panel, i am truly grateful to be of service my last panel was last night it was amazing i had to go out of town a couple weeks ago and had another member take my panel in which was said was amazing we start and end on time there very focused we carry the life saving message. Again thank you for the opportunity
Grateful to serve
Amber F

Riverpark

Greetings from riverpark adult short term hni panel of narcotics anonymous.  All is going well. We had a minor mix up and was unable to attend one week. However staff was contacted and very understanding. We do have a new contact person for that unit also. We start on time and end on time. Life saving message of narcotics anonymous is being carried. Thank you for the last 6 months of allowing me to be of service. 

Grateful to serve.

Rachel N

B if ck Greetings
Meetings went fairly well this past month with the same 2 clients both times we went.  They will be leaving within the week after our last meeting there.  I contacted Lugene Saunders and left her a voicemail and the staff  said they would email her as well.  I explained we are short on people at this time and asked her to contact me if there are any questions.

Grateful to serve
Terri M

Greetings from the long-term adolescent unit at Riverpark. We have me going in and out on time and together. The life saving message is being carried. Willingness has gotten better. 

Greatful to serve, Kristen s

Hello, from river park long term the meeting of hospitals and institutions has been a pleasure to have. We have been opening and closing on time. The residents are looking forward to the new panel leaders. The staff is amazing as always. The life saving message of narcotics anonymous is being shared.

Grateful to be a trusted servant
Christa S. ◆ ♡

Elections

Monday 10:30AM Riverpark Short Term

Nick C. and Sarah W

Tuesday 7:00PM St. Mary's Psych Ward

Josh A. and Elijah C.

Tuesday 7:00PM Trenton House

Jeff S.

Wednesday 7:00PM Riverpark Long Term

John A. and Janice H.

Thursday 7:30PM Pinecrest

Trevor G., Ara S., Christa S., and Kristen S.

Secretary

Jason r.

Vice Chair

Josh B.

Chair (nomination for ASC)

DD B.

Nick C. spoke to our contact from Recovery Pointe to fold the H&I panel there, per previous group conscience.

Terri M. spoke with our contact at Riverpark to fold an additional panel there as well.

We decided to print schedules for new panel leaders. We made a motion for area to be reimbursed for 110 schedules.

Nick P. expressed willingness to serve in order to help get meetings going back into the Western Regional Jail.

Closed with a prayer.

It is a pleasure to serve with you on the front lines,

H&I Subcommittee

Greater Than Ourselves Area of Narcotics Anonymous

PR

Greetings from pr,

Overall everything is well. We had a miscommunication concerning schedule day so it has been pushed off again. The date is still to be established when we will try again. There was also an issue when me and another addict went to the needle exchange to fill the literature display, the literature display rack was missing but we spoke with our contact and we will be going back this Wednesday to inquire further. Flyer day went well, and the date for our next flyer day will be announced soon. We also changed over service positions this month

Vice chair - Josh A
Secretary - Amber F
Flyer day - Liz K
Loved ones coordinator - Eli C
Communications - Eli C
Web servant - Ryan D
Web servant II - Terri M

Schedule day is still open but we discussed the possibility of combining the responsibilities with another position.

Grateful to serve 
Ashley F

Activities-

Policy-

Literature

In the event I am unable to attend this months ASC, I have included my report for the literature subcommittee below. I have also contacted Rachel N, who has been gracious enough to present the report in my absence. 

Greetings from the Literature Subcommittee,

We received $368.98 from the ASC Treasurer during last months ASC. We used those funds to place an order to replenish our literature supply. The order shipped on 06/15/16 and is scheduled to be delivered on the Wednesday, June 22, 2016. Literature will be available for purchase at next months ASC meeting or at my home group next week on the 26th of June provided the acting ASC treasurer will be available to attend. Taking the foregoing into consideration, and due to the fact that there are only one or two active subcommittee members, we neglected to hold our scheduled subcommittee meeting this month. We will present a full inventory report and prospective budget for our next literature order at next month's ASC.

Thank you for affording me the opportunity to serve. 

In loving service,

Sal C.

Area Inventory(AD HOC)

GREATER THAN OURSELVES AREA INVENTORY MINUTES

JUNE 5, 2016

Opened with Serenity Prayer

Groups represented:

Progress Not Perfection, Choose to Live, Against All Odds, Hope thru Surrender, A New Day,

Trust The Process, Another Way, Clean Possibilities

How well has the area served local groups this year?

1.      How well does the area communicate with local groups? Scored 3-  Discussion of what we would like to see in the future involved more timely distribution of minutes, full detail minutes(when discussions of pros/cons of motions, ideas, etc)

2.      How well does the area respond to the needs of local groups? Scored 3

3.      How well is the area managing its donation and area treasury? Scored 2- Would like to see more paying it forward/upward with donations to support other bodies of service.

4.      How effectively does the area demonstrate responsibility and accountability?

Scored 2- Education/Training of all participants is much needed across the board.

5.      How fully does the area train and support members who serve on the area service committee? Scored 2- Possibility of scheduling training right after officer elections.  Learning days for all service positions.

6.      How well does the area service committee foster an atmosphere of courtesy and mutual respect? Scored 2- Time restraints put a restriction on allowing for the amount of discussion wanted by members. Training, Training, Training. Roberts Rules of Order could be adopted/integrated to suit our needs while keeping to agenda.

7.      How completely does the area provide opportunities for communication about committee concerns to the local members and groups? Scored 3- Concept 9.  Communication and mutual respect. Line of communication between groups and the ASC—possibly a blog, chat room, etc.

8.      How well is a sense of unity fostered within the area service body? Scored 2-Negative talk and attitudes when announcing and discussing ASC.  Feeding the “rumor mill”.

9.      How positively is a sense of unity shown within local groups? Scored 4- Unity within local groups seems to be strong.  Would benefit from having an Outreach Subcommittee?

10.  What is the area’s experience with trusted servants? Scored 3- Mostly positive.  Majority of negative experiences involve lack of training/knowledge/experience.

11.  How well has the area fostered the willingness of the local fellowship to volunteer for service positions? Scored 3- This goes back to the negative talk/image portrayed and the actions of a couple vs. the bigger picture of the unity that is fostered when we work together instead of “competing”.

12.  How well does the area practice continuity and rotation? Scored 3- Continuity not so well with the lack of order set in precedence.  Rotation, lacking in activities subcommittee but the rest seems to be very good.

13.  How well does the area function in maintaining a full complement of trusted servants, with no open commitments? Scored 3- Fairly well.  Appointing those without willingness or experience can sometimes cause more issues than allowing it to work itself out.

14.  How fully does the area create an environment where the conscience of the body guides the decisions and direction of the area? Scored 2- Changes are taking place to make the policy better suited to meet the needs of the groups as we are growing tremendously and the old policy is not as up to date as it needs to be for a larger body.  Policy subcommittee was formed and has updated a lot of the motions that were already voted on but never added/updated/removed from the document.

How well has the area done this year in making NA’s message more widely known in the larger community?

15.  How well is the area communicating with those in the community who interact with addicts? Scored 4

16.  How completely does the area respond to the needs of the larger community?

Scored 4

17.  How well is the area using human and financial resources to carry NA’s message of recovery in an efficient and effective way? Scored 4

18.  How fully trained and supported are the trusted servants who interact with members of the community? Scored 3

19.  How well has the area built cooperative relationships with those in the larger community? Scored 3

20.  How easily can those in the larger community reach an NA member who is in a position to respond to their questions or requests? Scored 3- Would like to see the panel members/chair/vice-chair have better contact/communication with our facilities where H&I is done.  This is something we lost site of at some point in time and action is being taken in the subcommittee to get it back to the “norm”.

How well has the area cooperated and collaborated with the region and NA World Services this year?

21.  How effectively does the area communicate with the region and with NA World Services? Scored 2- More follow up would be nice as in communication between service bodies. 

22.  How well does the area respond to requests from the region and from NA World Services? How fully does the area share its needs and concerns with the region and NA World Services? Scored 2

23.  How reliably does the area forward funds to the region and/or NA World Services?

Scored 2- Lacking tremendously due to the negative attitudes presented toward other bodies or service.  We can work on this by doing our research and seeing all of the services provided by region and World to carry the message to those less fortunate than us in this area.

24.  How effectively does the area use resources (such as written materials or experience from other trusted servants) that are available through the region and/or NA World Services? Scored 2

25.  How fully has the area formed a cooperative relationship with the region and NA World Services? Scored 2- This relationship was formed at one point but we have lacked in maintaining it.  Involved, committed, experienced individuals needed.

26.  How well is the area creating a sense of unity with the region and NA World Services? Scored 2- Not very.

Is there any particular area of service and/or area function that you perceive is outstanding?  Please identify: PR, H&I

Is there any particular area of service and/or area function that you perceive would need improvement? Please identify: Funding, Communication, Dishonesty with spending, Time management.

Closed with Prayer

ADDENDUM --- What emerged as the most significant issue was the need for education regarding area service. It was discussed to have a general comprehensive area service learning day and to then have another ASC learning opportunity at In Loving Service. This was discussed as a more specific position or process-oriented function. Possibly with a menu, so addicts can attend specific workshops.

Thanks grateful to serve, Joe M

Budget(AD HOC)

Hello family,

The adhoc committee did neet on 6/13/16 with the agenda to start crunching numbers and take a look at our income and our spending. Thanks to our current treasurer and alt treasurer we were able to get average of 2014 and 2015 for our Regular account, as well as individual subcommittees. We want to start meeting with the subcommittees to come up with a proposed budget for each subcommittee. We want to encourage subcommittee to take the time to meet and discuss their plans for the upcoming year and to get an idea of how much money they plan to spend so that we can come up with a budget together. We want to start with PR. We are waiting until elections are over and that date will be posted. Thank you for allowing me to serve. Chad W

7.) Home Group Reports

Greetings from the Hope without Dope meeting of NA. Everything is going well, literature is on the table, coffee is hot and a clear NA message is being carried. Our average attendance is 20-30 addicts weekly. We have a celebration for a 3 year miracle coming up on July 10^th, with GTO’s Brad P speaking.  We have no donations at this time and no nominations.  Grateful to serve, Rachel N

The Another Way Group Report June 2016

                Hello Family! Greetings from the Another Way Group! Things are going well for the most part. We have been having a few issues with the facility were we meet. We had some issues with the facility getting the doors open on time. We actually couldn’t meet last week because the gentleman responsible for unlocking the door forgot to show up. However, we’ve been offered a solution to this problem. We now have our own key to the church. This is huge for us so we wanted to share it with the area! Taking care of our meeting place is a special responsibility!

                We have plenty of literature available, our rent is paid for the next two months, and the atmosphere of our meeting continues to be intimate. We have our votes for the Area Officer positions and will give them during New Business. We will be having a home group member celebrating on July 25^th and Beth R. will be joining us to share her experience. Please come and join us for this miracle! Sending lots of love to the area!

                In Loving Service, The Another Way Group

The Monday night Together We Can group is going well. Our doors are open on time, literature is on the table, and the message is being shared. We are averaging roughly 50 addicts weekly. We have a $25 donation for area at this time.

Grateful to Serve,
Kristin A

Greetings from Not High Noon,

All is well, the meeting is opening and closing on time. The life saving message of Hope and Promise of Freedom is being carried. We dare to say that not only is our coffee hot, but it’s the strongest in town. We have had an average attendance of 20 with a group record of 60 addicts on June 7^th. WE have a double celebration coming up in July, details still to be set. We have no donation to area at this time. Grateful to serve, Josh A

Greetings from Clean Possibilities. Our meeting continues to open on time, with literature on the table, and coffee and tea is offered. We have averaged 50 addicts a week for the past month. We have a one year celebration on Tuesday, July 5 and Kristen S will be sharing her experience, strength and hope. We are also beginning plans for our home group anniversary celebration in August, which will likely coincide with 2 one-year celebrations. Details will be forthcoming. Due to a change in her work schedule, Sarah W will be assuming the role of GSR-alt, and Britt S will be stepping into the GSR position. Josh M is now our group treasurer, and Rachel C is now our group secretary. We have a $25 donation to area this month. Grateful to serve, Britt S.

Greetings from A New Day, Our meeting has been opening and closing on time and the message of Hope is being carried. No changes in meeting times or location and no donation to area. Grateful to serve, Josh B

Hope through Surrender

Hello family, We meet at 901 jefferson Ave on Thursday from 12-1pm. Meetings are going well. We are currently doing a lit study form the H and W and encourage members to bring their books to the meeting. We are getting ready to start the traditions. We have 4 HG members and been avg 8 people per meeing.

Choose to Live,

Things are good, we keep it turnt up. The doors stayed open thanks to our committed members even on Fridays where other things were happening. We have a 1 year miracle on July 1^st free as fick, Nick P

Out of the Darkness and into the Light of the Rainbow

Meeting attendance is 20-55 members per meeting. Rent is paid and literature is on table. No problems to discuss. ILS Robbie C

Trust the Process

Our meeting attendance has waned to approx 15. Apparently those who found us have something else to do. We love you, come back, we need you. We have everything we need. We have a $20 donation to ASC. Thanks for giving us the opportunity to serve. T the P

8.) Old Business

Motion #1- RCM

Motion: To be reimbursed for Gas to and from Ripley for RSC meeting $20.00

Rationale: Spent $20.00 in gas to Ripley

VOTE: 13 for 1 against 2 abstaining MOTION PASSES

Motion #2 was brought forth, discussed concerning moving ASC locations and times. The motion was pulled by GSR and not returned to ASC SECRETARY, please bring motion in its intended form to next ASC

NOMINATIONS FOR TRUSTED SERVANTS

The following is the nominations brought forth from HOME GROUP REPRESENTATIVES –

Chair- Joe M, Ryan D and Erica P

Vice Chair- Erica P, Chad W and Ryan D

Secretary- Josh A, Elijah C and James C

Treasurer- Josh B and Sal C

Treasurer ALT- Chad W and Sal C

RCM-Erica P and John M

RCM Alt- Erica P

H and I- DeeDee and Robbie C                 

Policy- Nick L                    

PR- Ashley F                      

Literature- Sal C

               

GSR from Another Look brought forth the following from the policy document from section V. Officer Elections A. General under line  4

4. Qualifications by nominees:

 a. Nominees should qualify when nominations are taken.

 b. Nominees should qualify for offices in person, or by resume if not present.

c. If neither requirement (b) is fulfilled, nominees cannot be elected.

This was implemented and those nominees who did not turn in a service resume or were not in attendance were removed. At this point there were many open positions and members who were in attendance, hurriedly filled their names into all open positions, as to have a member in each open position.

The nominations now are as follows

Chair- Joe M                     

Vice Chair- Chad W                        

Secretary- Elijah C and Josh A                   

Treasurer- Josh B                            

Treasurer Alt- Sal C

RCM- John M                    

RCM Alt                              

H and I-  Nick C                

Policy    Nick L   

PR - Ashley F     

Lit-         Sal C

9.) New Business

Voting for ASC officers was halted, see motion 2, Subcommittee chairs were appointed Per policy and recommendations by those committees by the ASC chair, confirmed by GSR’s

Hand I chair: DeeDee B

Policy: NO Chairperson brought by committee

PR: Ashley F

Literature: Sal C

Motion 1- H and I

Motion: To be reimbursed $20.00 to print Regional Schedules for Hand I Panel Leaders

Intent: To get schedules in the hands of addicts leaving secure facilities

Rationale: We tell addicts to go to meetings when they get out. So they need to know where to go!

VOTE: 15 FOR 0 Against 0 Abstaining MOTION PASSES

Motion 2- Out of dark HG seconded by Nick P(choose to Live)

Motion: To postpone voting of officers for area service til next month

Intent: To ensure all willingness and qualifications have been taken into consideration

Rationale: To follow concept #4

VOTE: 12 For 0 against 5 abstaining MOTION PASSES

Motion 3 –Out of the Darkness HG

Motion: To dismantle policy subcommittee

Intent: Policy SC was formed to condense and clarify the existing Policy Document and has successfully performed that task. They do not have access to our webpage to update any new policy changes.

Rationale: to allow our webservant to perform their duties of updating our policy document

Tabled to Home groups, BRING VOTE IN JULY

Motion 4 – A new Day

Motion: To change the wording in our Policy under #7(H), Subcommittee chairpersons, to Read- “currently working NA steps and a working knowledge of NA traditions.” Also  the lines in ASC officer descriptions lines 1.G 2,C 3,D 4,C 5,B and 6,A to read the same way; “currently working NA steps and a working knowledge of NA traditions.”

Intent: To ensure our trusted servants are working NA steps and help ensure that principles found in our steps are being practiced. Also, to maintain a clear message of NA recovery.

Rationale: To follow the suggestions in concept #4 in our 12 Concepts booklet, on page #9. “through continuing to work the 12 steps, our trusted servants have come to know not only their assets, but their defects and limitations. Knowing that, they have agreed to serve our fellowship to the best of their ability, with Gods help”

Tabled to Home Groups, BRING VOTE IN JULY

Nominations to BRING a Vote for in July

ASC Chair- Joe M

ASC Vice Chair- Chad w and Ryan d

Secretary- Elijah C ,  Josh A and James C

Treasurer- Josh B

Treasurer alt- Sal C

RCM- John M

RCM alt-Erica B

Grateful to serve, ASC secretary                                                               Next ASC is JULY 17^th at 3:00 PM