Monday, April 10, 2017

ASC Officer Elections Nominations are due at next ASC on 5-7-17




 Area Service Officer Elections
Please bring nominations to the MAY 7th ASC, nominees must be willing, show up to qualify or fill out a resume if they cannot attend the ASC meeting on MAY 7th. Please do not nominate someone who cannot fulfill the requirements, If you need a paper service resume, ask Ryan D
        I.            OFFICER ELECTIONS


A.      General

1.       Elections of ASC officers and subcommittee chairpersons are held at the June ASC each year. Nominations are taken at the May ASC. Elections for the Activities Subcommittee Chair will be held in March with the nominations taking place in February.
2.       For vacant positions, nominations and qualifications can be taken at any ASC meeting, with elections following at the next ASC.
3.       GSRs make nominations and vote on election of ASC officers.
4.       Qualifications by nominees:
a.       Nominees should qualify when nominations are taken.
b.      Nominees should qualify for offices in person, or by resume if not present.
c.       If neither requirement (b) is fulfilled, nominees cannot be elected.
5.       Subcommittee chairpersons are appointed by the ASC Chairperson upon recommendation of that subcommittee, subject to majority confirmations of GSRs.

A.      ASC Officer Descriptions

1.       Chairperson

a.       Arranges and agenda for ad presides over the ASC meetings.
b.      Responsible for correspondence, and maintaining files and archives.
c.       Verifies ASC meeting minutes before copies are made.
d.      Responsible for seeing that the P.O. Box is checked at least once each week by him/herself or a designee.
e.      Coordinates with the vice-chairperson in maintaining and distributing, to ASC participants, an address and phone number list of ASC participants.
f.        Must be capable of conducting a business meeting with a firm, yet understanding, hand.
g.       Suggested minimum of two (2) years continuous abstinence from all drugs, and a working knowledge of NA steps and traditions.
h.      One (1) year service experience as an ASC participant.

2.       Vice-Chairperson

a.       In the absence of the chairperson, the vice-chairperson shall perform the duties of the chairperson.
b.      Responsible for compiling a list of ASC participants’ names, addresses, and phone numbers for making this available to these participants or others deemed necessary to receive it.
c.       Suggested minimum of one (1) year continuous abstinence from all rugs, and a working knowledge of NA steps and traditions.
d.      Six (6) months service experience as an ASC participant.

3.       Secretary

a.       Keeps accurate minutes of each ASC meeting.
b.      Types and distributes copies of the minutes no later than ten (10) days following each ASC meeting to the following:  ASC participants and RCM.
c.       These copies should be verified before the copies are made.
d.      Suggested minimum of one (1) year continuous abstinence from all drugs and a working knowledge of NA steps and traditions.
e.      One (1) year service experience as a group or ASC officer.

4.       Treasurer

a.       Shall oversee and maintain the area bank account (as stated in Section VII., “Finances”).
b.      Shall make a written report of itemized contributions and expenditures at every regular ASC meeting, as well as an annual report at the end of the fiscal year.
c.       Suggested minimum of two (2) years continuous abstinence from all drugs, and a working knowledge of NA steps and traditions.
d.      One (1) year service experience, at any level, as treasurer.

5.       Treasurer-Alternate
a.       Shall assist the Treasurer in all the affairs of the office for learning and possible succession.
b.      Suggested minimum of one (1) year continuous abstinence from all drugs, and a working knowledge of NA steps and traditions.
c.       Six (6) months service experience at any level.

6.       RCM and RCM-Alternate

A Regional Committee Member (RCM) is to an ASC what a GSR is to a group. As the representative of the area, the RCM speaks to the Regional committee on behalf of the members and the groups of the area service committee. The primary responsibility of an RCM is to work for the good of NA, providing two-way communication between the area and the rest of NA, particularly neighboring ASCs. They represent the group conscience of an ASC at a regional level and provide the area with the agenda for the RSC at least ten (10) days before the RSC meets. An RSM attends all regional service committee meetings and takes part in any decisions which affect the region, speaking as the voice of the ASC’s group conscience. An RCM may serve on one or more of its ASC or RSC committees.

The office of the RCM also parallels that of the GSR in that it is a two (2) year commitment. The first year of service is spent as an RCM-Alternate, becoming familiar with the job, attending all ASC and RSC meetings, and filling in for the RCM if he/she is absent. If for any reason the RCM is unable to complete the full term, the RCM-Alternate assumes the office of RCM for the remainder of the two-year commitment. A special election shall be held to elect a new RCM-Alternate to serve the remainder of the two-year term, followed by the one-year term as RCM. An RCM must be able to work for the common good, placing principles before personalities at all times. Therefore, in addition to the regular qualifications for GSRs, it is recommended that nominees to the post of RCM also have:

a.       Suggested minimum of three (3) years continuous abstinence from all drugs, and working knowledge of NA steps and traditions.
b.      One (1) year service experience as a GSR.
c.       The willingness to give the time and resources necessary for the job.
d.      To submit a monthly, written report to the ASC.

7.       Subcommittee Chairpersons

a.       Are trusted servants of the area and directly responsible to the ASC and its policies.
b.      Subcommittee chairpersons are responsible for providing meeting time(s) and location(s) for the ASC minutes.
c.       Responsible for submitting subcommittee minutes and reporting to the ASC about the subcommittee’s work.
d.      Ensure that other needed officers are selected within the subcommittees.
e.      May make motions pertaining to the business of their subcommittee.
f.        Are appointed by the ASC Chairperson upon recommendation of that subcommittee, subject to majority confirmation of the GSRs.
g.       May succeed themselves, but should not serve more than two (2) consecutive terms.
h.      Suggested one (1) year continuous abstinence from all drugs, and a working knowledge of NA steps and traditions.

i.         Previous six (6) months service experience as a member of that subcommittee.