June 18th
2017 GTO ASC Minutes
1.) Opened
with Prayer
2.) 12
Traditions and 12 Concepts Read
3.) May
Minutes Read by secretary
4.) TREASURER’S
REPORT
GTOASCNA Treasurer’s Report
6-18-17
Activity recorded 5-7-2017 through 6-17-2017
Regular Account
Beginning Balance $370.20
Income
6-17-17 Group Donations
to ASC 122.00
Total $397.45
Expenses
6-17-17 cash to cabell
co. library asc rent and copies $15.00
Ending
balance
$382.45
Prudent Reserve
6-17-17
Beginning Balance $100.00
No Income and No Expenses
Ending Balance $100.00
Public Relations Reserve
Beginning Balance $100
Expenses
Ending Balance
$100.00
Activities Reserve
Beginning Balance
0
Income
6-17-17 100.00 returned
from campout
Expenses
no expenses
Ending Balance $100.00
Literature Reserve
Beginning Balance 542.75
6-17-17
Total
Income from orders $342.00
TOTAL
$884.75
Expenses
6-17-17 cash to
britt q for replenish $580.00
Total Expenses $580.00
Ending Balance $304.74(+
lit. stockpile)
5.)
RCM
Report
RCM
Report April 2017
Old
Business:
None
Area Motions/Proposals:
MOTION#:
17-04-01
MAKER: UPANA
MOTION: We move to cease funding travel expenses for
regional officers coming to quarterly RSC meetings.
INTENT: To fulfill our 11th concepts which
states:
“NA funds are to be used to further our primary purpose, and must
be managed responsibly.”
The NA Booklet Twelve Concepts For World Service also makes clear
that “Service funds are easy to come by.
To fulfill our primary purpose, we need all the financial resources at
our fellowship’s disposal. Our groups,
service boards, and committees must make prudent use of the money we give them,
refusing to spend money frivolously or self-indulgently” and “When NA members
contribute service funds, they expect their money to be used carefully, and to
be used for the sole purpose of furthering our primary purpose. By accepting those contributions, our groups, service boards, and committees make a
commitment to use those funds to carry the NA message, and to manage them
responsibly
RATIONALE : Our region is at the
epicenter of national drug epidemic that is leading to ever increasing numbers
of people who are becoming addicted and are in need of the services that NA
generally and the Mountaineer Region specifically provide. It is important that
we maintain and even expand those services because we are better suited to help
the still suffering addict than any other group of people on the planet. While it
is true that “The Therapeutic value of one addict helping another is without
parallel” We still need money to fund services that bring those addicts
together and we can ill afford to spend money on anything that does not
DIRECTLY fulfill our primary purpose.
We fully understand
and appreciate the argument that nobody should have to have a certain level of
financial means to be of service however arguing that nobody should have to
have the financial means to be on a specific regional subcommittee or have a
certain position at region is taking that original argument to an extreme where
the logic breaks down. There is no area of our region in which ways to help the
fellowship fulfill our primary purpose do not exist. If someone cannot afford
to serve in a specific capacity we would argue the responsible thing would be
for them to serve in their Home group, Area, or serve in another capacity that
doesn’t require NA funds to be diverted for their support.
We are grateful to those who have served past and present but we
feel strongly that our current situation demands that we make changes to the
way we care for the funds entrusted to us by the groups and areas we serve.
RESULT: Tabled to P&A where it failed by
consensus.
MOTION#: 17-04-02
MAKER: UPANA
MOTION: We move to increase funding for Newcomer
packages by $1,500 and eliminate any and all subsidies specific to the
convention committee members, allowing those on the committee who have a need
to utilize the available Newcomer packages.
INTENT: To fulfill our 11th concept which states: “NA funds are to be used
to further our primary purpose, and must be managed responsibly.” The NA
Booklet Twelve Concepts For World Service also makes clear that “Service funds
aren’t easy to come by. To fulfill our primary purpose, we need all of the
financial resources at our fellowship’s disposal. Our groups, service boards,
and committees must make prudent use of the money we give them, refusing to
spend money frivolously or self-indulgently” and “When NA members contribute
service funds, they expect their money to be used carefully, and to be used for
the sole purpose of furthering our primary purpose. By accepting those
contributions, our groups, service boards, and committees make a commitment to
use those funds to carry the NA message, and to manage them responsibly
RATIONALE : Our region is at the
epicenter of national drug epidemic that is leading to ever increasing numbers
of people who are becoming addicted and are in need of the services that NA
generally and the Mountaineer Region specifically provide. It is important that
we maintain and even expand those services because we are better suited to help
the still suffering addict than any other group of people on the planet. While
it is true that “The Therapeutic value of one addict helping another is without
parallel” We still need money to fund services that bring those addicts
together and we can ill afford to spend money on anything that does not
DIRECTLY fulfill our primary purpose.
We fully understand and
appreciate the argument that nobody should have to have a certain level of
financial means to be of service however arguing that nobody should have to
have the financial means to be on a specific regional subcommittee or have a
certain position at region is taking that original argument to an extreme where
the logic breaks down. There is no area of our region in which ways to help the
fellowship fulfill our primary purpose do not exist. If someone cannot afford
to serve in a specific capacity we would argue the responsible thing would be
for them to serve in their Home group, Area, or serve in another capacity that
doesn’t require NA funds to be diverted for their support.
We are grateful to those who have served past and present but we
feel strongly that our current situation demands that we make changes to the
way we care for the funds entrusted to us by the groups and areas we serve.
RESULT:
Tabled to convention, tabled in Convention back to areas.
Convention Subcommittee:
Fall Convention: November 3rd,
4th, 5th 2017 -H.O. W. is How
Need artwork submissions for the
upcoming conventions.
Proposal to have a scheduled and centralized Clean Time Countdown
- consensus on this subject, chapel, 7:15p-8:15p timeslot.
Proposal to buy 2 bullhorns- consensus on this subject.
Debate to limit serving times for coffee in order to save on
Convention costs -ultimate group conscience was to revisit the coffee subject
in July and make no changes at this time.
Discussion about putting the Cedar Lakes invoice in minutes.
Discussion about using a literature supply subcommittee from an
area level.
Proposal to charge all vendors 10%, debate, tabled, we need more
info.
PR/Phoneline/H&I
Our H&I Chair Joe B has been
in the hospital battling health issues.
Even still he continues to field H&I calls and help make sure that
we are meeting the needs of these addicts.
We have received 34 basic texts which will be shipping to various
institutions shortly. Please send
prayers & good vibes his way!
Kay M and Erica P new nominations
for Phone-line chair and vice chair. Any Area who has had a Phone Line workshop
and has a list of addicts willing to be on the phone line please contact me or
bring your information to the July Regional.
Evelyn S
and Jessica A nominations for web server. Shane has served for many years and
has been instrumental in creating & keeping our web page updated. Many thanks go out to him for his dedication
and service! Possibly mobile app in the future.
Regional Delegate:
RD:
Since
our January RSC, your delegate team has attended the AZF meeting, MARLCNA, and
participated in two webinars regarding the WSC. The Autonomy Zonal Forum
meeting was held in South Boston VA, and thanks to the CARNA RD we did not have
to spend any money for food or lodging, only mileage. We went to Lancaster PA
for MARLCNA two weeks later and took part in sessions put on by NAWS. We got a
NAWS update Friday night and spent Saturday going over proposed changes for our
decision making sessions at the WSC, had a forum on web tools like BMLT ( I
emailed that info directly), ZOOM, and mobile friendly web sites, and we work
shopped some ideas for our new meditation book ( go to NA.org if your area or
groups want to do that yourselves.) The webinars ( open only to conference
pareticipants ) were about basically using webinars as a way to discuss ideas
between WSC meetings and then discussing the rule changes for WSC. There are
also upcoming webinars on CBDM, Event Planning, and the HRP.
At
our RSC meeting this time we discussed Motion 11 from the CAR which passed at
the 2016 WSC. It states that a zone may send a representative to be seated at
the WSC as a non-voting participant. The zone would be responsible for funding
that representative, and he or she would not be able to vote at the WSC but
would be able to participate in discussion. So our zone, AZF, is asking if we
want to do this. While we have an unseated region (Eastern PA) in our zone who
could use this opportunity to get their delegate on the conference floor, we
have concerns that this decision could be a step towards zonal seating at WSC.
For this reason we are opposed to sending a representative from AZF to
WSC.
Thanks for the opportunity to
serve, Cooper
RDA:
Greeting
from your RDA. today I will be reporting on the AZF from January.
We
started by talking about if we wanted to delegate time during lunch to login to
the NAWS webinar. We did have everyone login successfully although we did not
stay to break off in to smaller groups due to the biggest part of the zone
wanting to move along in the agenda. We talked about how to get people engaged
about what’s going on at the Area and Regional level. Some things that came up
were social media, emails, flyers and events XD. This was mostly people from the local
fellowship’s interest in what to do. There was also discussion of how to
provide a more welcoming atmosphere and improve attendance at meetings. Some suggestions were getting sponsees involved
in service, Using H&I as a feeder, Public Relations, Community Treatment
Boards, probation, parole, Drug Court, Cable TV Ads (PSAs) and Billboards. We
reviewed the letter from mountaineer and discussed what we do in our
teleconferences opposed to the azf. We decide that the teleconferences should
be used to set the agenda for the next azf. We also decide that while at the
azf voting members should be given priority to speak to issues. Motion 11 from
the wsc about sending a zone representative came up. We discussed pros and cons
for this issue which cooper will address after the reports. We talked about if
we wanted to add a pr contact to NAWS. We all voted against that in the
thinking that it would just add another layer of service. We reviewed the pr
presentation from Philadelphia which we reported on at the last region. There
were changes and updates to the website if you want to check out the website go
to autonomyzonalforum.org.
The upcoming agenda is set for the azf to come to mountaineer regional
service meeting and observe how CBDM works for our region and possibly have
time for Q&A. other than that not much else happened.
Thanks,
Ryan S and Cooper B
P&A
Subcommittee
·
Have the policy review between April and July as
per requested during the regional inventory
Finance Subcommittee:
Bank Balance as of
4/9/2017: $12,359.52
Donations:
·
GMANA $150.50
·
Metro $96.00
·
North Central $175.60
·
AFASCNA $200.00
·
Choose To Live Group $10.00
Total Donations:
$632.10
Reimbursements:
·
GMANA $27.50
·
Metro $66.00
·
North Central $22.00
·
NANAANA $40.00
·
Convention Reimbursement $73.00
·
Zonal Reimbursement $60.00
Total Reimbursements:
$288.50
Total Deposits: $920.60
Balance after
Donations = $13,280.12
Checks to be taken out today:
·
$250 for Audio to Kevin E
·
$750 for Refreshments to Sarah C
·
$100 for Secretary to Beverly R
Total Expense: $1,100.00
Already approved Money Motions
that have not been taken out yet:
·
$250 for Accountant
·
PR to addend the Social Worker’s Conference and
Literature for $700 - $450 paid - $250 unpaid
·
PR Basic Texts and shipping for up to $525 - $422 for BT $103 unpaid for shipping
·
Remainder of Spring Convention Budget $7,300
Total = $7,903.00
Projected Expenses for Next
Quarter:
·
Frontier $375
·
PayPal $15
·
BB&T $12
·
OneBox $239.85
·
Lamar $600
·
Mailroom $400
Total Quarter Expense: $1,641.85
Total of all Expenses: $10,644.85
Balance after
Expenses: $2,635.27
Money Motions
·
Food for Zonal Forum $100
Total Money Motions: $100.00
Balance if Money
Motions pass: $2,535.27
Prudent Reserve:
$2,500.00
Remaining Balance:
$35.27
Suggested NAWS
Donation: $35.27 or $1,000
Money Motions
Results:
·
Food
for Zonal Forum $100 PASSED
NAWS Donation = $35.27 PASSED
REGIONAL
NOMINATIONS
Chair Nick L.
Vice Chair Anant V. and Destini W.
Secretary Beverly R.
Treasurer I Kristyn G.
Treasurer II Candie B.
Literature Matt K.
NEW BUSINESS:
MOTION#:
17-04-03
MAKER: Convention
MOTION: The convention
committee will provide rooms in Lakes, Cedars, or Main Lodge or a dorm
conversion for the committee members.
Members are free to make other arrangements at their own expense (no
reimbursement). The registration for the
convention will be $30 for the weekend.
INTENT: Cut expenses and increase revenues.
RATIONALE: Dear Fellow Trusted
Servants,
I am writing this
letter to address what is a difficult issue for many of us, and that is the
raising and spending of money at the regional level. This issue is part of
several discussions that came up at our last RSC. The first one was a request
by the convention chair that we reimburse for the cost of attending RSC if
requested. The second was a request in finance by a member that area discuss
ways that our region could save money. Lastly we had two motions regarding the
convention committee’s decisions on the registration fees. In addition it
should be noted that our region spent a little bit more that it took in over
the previous four quarters. While these discussions are all separate, none of
them exist in a vacuum. They are all tied together by a common thread—the
raising and spending of money. Generally speaking I would like to see us fund
anyone who has a responsibility to fulfill on our behalf at the regional level,
but I would to take a more comprehensive approach because to approve more
spending without addressing the rest would be unwise in my opinion. I would
like to suggest a solution that addresses both the raising and spending of money
within the convention because that’s where the majority of our money is raised
and spent. Savings first. We spend several thousand dollars per year on rooms
for trusted servants at our convention. It would be cheaper to reserve rooms in
Lakes, Cedars, or Main Lodge or do a Dorm Conversion than to get rooms in Holt
($22/person cheaper). The treasurer can lock up the checkbook in his/her car if
necessary. Everyone is free to make other arrangements entirely at their own
expense. We could save $400-500 a year this way.
Now for raising
money—there are few other events that I am aware of that charge $20 for
registration anymore. Most are $30 or $40 or more. Ours has been the same for a
very long time. We have not accounted for inflation. It is reasonable to consider
raising it to $30. We could bring in significantly more money (however many
people register times ten), and we would still be one of the less expensive
conventions around. I realize the suggestions are not going to make everyone
happy, but I believe it is time for some big picture consideration. I also
believe that we need to consider this proposal as one piece rather than two. I
don’t think it is fair to ask for an increase in our registration fee without
also offering a reduction in expenses, and doing both also puts us in a much
better long term financial position. I am hopeful that we can come together and
move forward with our region on firm financial footing. The status quo is not
sustainable.
Yours in service,
Cooper
RESULT: Passed by consensus.
MOTION#:
17-04-04
MAKER: RD
MOTION: $100 for supplies for lunch at AZF in July.
INTENT: Get plates, cups, utensils, etc.
RESULT: Carried by consensus.
MOTION#: 17-04-05 (PROPOSAL)
MAKER: SCURA
MOTION: That convention registration prices be: $30 for the entire weekend; $10 for Friday;
$20 for Saturday; $10 for Sunday.
INTENT:
RESULT: Failed.
(addressed in another motion that passed by consensus)
MOTION#: 17-04-06
MAKER: P&A
MOTION: To no longer receive a service resume from those nominated to the
positions of H&I chair, phone line chair or webservant. They will be elected within the committee.
INTENT: To reflect the current structure of the RSC.
RESULT: Carried by consensus.
MOTION#: 17-04-07
MAKER: PR
MOTION: To provide up to $5000 payable in monthly installments to Lamar
Advertising for 2 or more billboards within the region including printing and
placement of the billboards for the year.
INTENT: To further our primary purpose of carrying
the message to the addict who still suffers.
RATIONALE:
To continue to provide a visible resource
within the community that informs and lends legitimacy to our services.
RESULT:
Tabled to areas.
MOTION#: 17-04-08
MAKER: RDA
MOTION: To change “and MRLCNA” to “and MRLCNA on CAR years.”
INTENT: To open the possibility of other functions with more information.
RESULT: Carried by consensus.
The Regional minutes can be found
on the www.mrscna.org website. We try to relay
regional information as simply and effectively as possible. If you see items of
business you would like included in the GTO RCM report that were not, please
let us know. Any suggestions or comments are welcome. Text highlighted in RED
distinguish items tabled back to areas and/or home groups for discussion.
Thanks for letting us serve,
Erica & Erica
6.)
Subcommittee
Reports
Greetings
from pr,
All is well in public
relations land. We voted on service positions, and they are as follows: Chair-
Josh A. Vice Chair- John G. Secretary- Kesha B Flyer Day.Coordinator-
Amber F. Schedule Day/ Communicator- Ashley F (on a temporary.basis until
position is permanently filled) Web Servant I- Jason L. Web Servant
II- Ryan D. Flyer Day in May was a success. I will forward an email from
Lamar outdoor advertising regarding pricing. Home groups can review and bring
vote back to.area to be taken to region. More information is in the RCM report.
We discussed workshops and speakers for the newcomer picnic in August, more
will be revealed. Also discussed a meeting that was taking place at the harmony
house that was being advertised as an NA/AA meeting, this issue has since.been
resolved as that meeting chose to register through AA as an official meeting
as.Not to break either fellowship's traditions.
Grateful to be of service,
Josh A.
June 18, 2017
GTOANA-ASC-Activities
Subcommittee Report, May 2017
Greetings ASC
The 2017 annual GTO campout was held May 26-28 at Old
Town Campground in Point Pleasant and was well-attended. Comments from members
attending indicated the event was a success.
The subcommittee members in attendance estimated more than 100
people, including children, were there at various times through the weekend.
There were no problems to report.
Of particular note, the cookoff was a popular event as well as
the special speaker meeting Saturday evening. The telephone workshop and
H&I workshop were both well attended.
The budget report for the activity is attached and has been
provided to the Treasurer as well. With the help of the sales of “No Matter
What Club” wristbands, the event came in under the $500 budget, returning $100
to the treasury so far. More will be returned to the treasury as the wristband
sales continue.
As reported at the last Area meeting, the various GTO
subcommittees are joining in unity to put on a “Newcomer Picnic” this summer.
We're looking at the date as August 13 (Sunday) from noon to 6
p.m.
So far, we have discussed having the Activities subcommittee
organize the event, including securing the location, organizing a pot luck
competition for appetizers, entrees, and desserts; the H&I Subcommittee to
put on an H&I workshop; The PR Subcommittee will coordinate “snippet” speakers
to explain, in brief detail, about various parts of how NA works. The
subcommittee has decided to include the following topics: Homegroups,
Service/Area, Sponsorship, Support Group, and Working Steps. Each topic will be
spoken on for about 10 to 15 minutes. The Literature subcommittee is working on
putting together “newcomer packets” with free literature, such as IPs, that
would be beneficial to introduce newcomers to the program, and finally, the
regular Sunday afternoon meeting of the “Living in the Solution”
homegroup to NOT move their meeting that day to this event. Instead we will
have an independent NA meeting that afternoon as a speaker meeting.
The budget for this event should be pretty low. The costs we
anticipate for Activities would be to cover any costs for the facility (we've
decided to offer a donation of $20 to Recovery Point who now oversees Fairfield
East, plus drinks, paper plates, utensils, etc., and prizes for the pot-luck
competition. The Literature subcommittee has determined their costs associated
with the literature packets which should be included in their report.
More information will be distributed as it becomes available.
Grateful to be of service
Jeff S.
GTOANA Activities Subcommittee Chair
GTOANA Activities Subcommittee Chair
7.) Group Reports
Quorum established 18 attending of 19 active of
26 total groups
greetings asc against all odds is glad to report our literature study meeting is opening and closing on time every week. Coffee is hot and we are carrying the life saving message of NA. We have a 20$ donation for area at this time. We are grateful to serve.
Isaac
J
Greetings from the hope without dope group of narcotics
anonymous. All is going well the doors are open on time and coffee is
hot. We have a full stock of literature on the tables and the message of
recovery is being carried. We have about 30-40 in attendance weekly. We have no
donation to area at this time.
Grateful to serve
Maggie S.
Maggie S.
Greetings from the
"No Pain No Gain" group of Narcotics Anonymous. The meeting is being
opened on time. Coffee is hot, literature is available, the life-saving message
of Narcotics Anonymous is being shared. We have an addict celebrating a one
year miracle on July 2nd. There will be a speaker and cake. Currently, we have
no contribution to donate to area.
Grateful to serve,
Jessi H
Grateful to serve,
Jessi H
8.)
Old Business
Motion 4- Change Policy language in section III, F, 1 to read “An area
inventory will be scheduled at the June ASC meeting”
MOTION
CARRIED-
ASC
discussed possibly scheduling Area inventory in SEPT. to allow time for new
trusted servants to acclimate to there positions. ALSO requesting any
willingness from HG members for participation and recommended dates
Voted On New
ASC Trusted Servant Positions
Chair : Ryan D
17 for 0 against 1 abstain – ELECTED
Vice Chair:
Josh A 16 for 0 against 2 abstaining- ELECTED
Sectretary:
Elijah C 16 for 0 against 2 abstaing- ELECTED
RCM: Erica B 16
for 0 against 2 abstaining- ELECTED
RCM ALT POSITION is open, if you have willingness, attend or send a
resume to next ASC, Maggie S was nominated at June ASC, and qualified
per policy
Treasurer: Chad
W 15 for 0 against 3 abstaing- ELECTED
Treasurer Alt:
Sal C 16 for 0 against 2 abstaining- ELECTED
9.)
New
Business
Motion 1 Literature SC
Motion: Request
$80.00 to create “Newcomer Packets” for the August 13th Picnic for
Newcomers
Intent: Create
50 “Newcomer Packets” of IP literature to give out to Newcomers(white booklet,
Am I an Addict, Sponorship, & an intro to NA meetings) cost is $1.60 per
packet
Rationale: Have
introductory literature available for newcomers at the picnic
VOTE: 17 for 0
against 1 abstain Motion Carried
Motion 2 Literature SC
Motion: Request
$500.00 to purchase literature for Area
Intent: Make
literature available to Home Groups
Rationale: Have
literature available for Home Groups
VOTE: 15 for 0
against 3 abstaining Motion Carried
Motion 3 Another chance to live
Motion: Set a
date for GSR’s, Subcommittee Chairs, and Treasurers to meet, discuss and
finalize an Area budget **friendly ammendment
(from making amends HG)– Date to coincide with Area Inventory
Intent: To move
forward with establishing an area budget
Rationale:
Economic accountability and adherence to 12 concepts, 11th concept:
that NA funds are to be used to further the primary purpose and must be managed
responsibly
Tabled
to Homegoups for suggestion setting date for budget and area inventory, for
getting members involved. Date to be disussed at July ASC
10.) Open Forum
11.) Closing Prayer NEXT
ASC July, 16th 2017
